Categories

Responsibilities

General position Summary:

The Finance officer supervises the management of cash of his/her base and ensures that accountancy procedures are in accordance with Solidarities International’s policies.

Essential Job Responsibilities:

Cash Management:

♦ Ensure the supply in cash for his/her base.

♦ Establish a weekly statement of needs for his/her base in coordination with the Administrative Manager.

♦ Support the HR department in the preparation of salaries.

♦ Carry out the change of currency, the payments and payment of Advances, in accordance with established procedures.

♦ Cross-check cash balance with the Finance Supervisor on a daily basis and report any discrepancies to the Administrative Manager.

♦ Supervise the maintenance of the advance books and cash journal (cash box) within established guidelines>

♦ Ensure cash box security and confidentiality of information.

♦ Ensure exchange of cash and finding notes needed at base level.

MTA Management:

♦ Ensure all payment requests are in accordance with SI procedures.

♦ Prepare weekly MTA requests and submit it to Deputy Finance Manager.

♦ Follow the cash distribution with MTA office.

♦ Collect signed receipt of payments and ensure their quality.

♦ Support salary distribution by supervising the process in the MTA office.

Accountancy:

♦ Supervise the recording of accounting entries and the check of supporting documents in compliance with SI procedures.

♦ Check that the translation of accounting documents is well done.

♦ Ensure relevance of accounting codes and proper financial allocation of expenses according to the allocation board.

♦ Ensure the archiving and digitalization process is done in accordance to SI procedures.

♦ Support Deputy Finance Manager in the preparation of the monthly accounting pack.

Other:

♦ Ensure all suppliers/ vendors payments are done within the set timeline

♦ Ensure payments on the field (Daily workers, owners of the Guesthouses/offices in Raqqa).

♦ Ensure the minimal replacement of members of the financial services in case of absence (days of, sickness, etc.)

♦ Send the weekly payment follow-up to the Supply department.

♦ Update on a monthly basis the daily worker follow-up tool with the supervision of Deputy Finance Manager.

Management and reporting:

♦ Take part of the weekly admin meeting and report on a weekly basis to the Finance Supervisor

♦ Participate in audits or any checks issued by partners or head office, at the base level.