Categories

Responsibilities

Detailed Responsibilities
Financial Management
• Assist the Finance Manager with accounting, budgeting and all other financial/accounting
activities as directed to ensure good internal control environment.
• Review and process payment requests, ensuring accuracy and adherence to policy
• Review monthly cashbooks of each Base and ensure that correct codes are used.
• Support the Finance Manager to prepare monthly financial reports or others as required.
• Follow up on outstanding cash advances and report unliquidated advances.
• Review international and national staff time sheets and ensure correct allocation of grants.
• Assist in the monitoring of budgets and project spends.
• Assist Finance Manager in complying with MAG HQ Finance policies, procedures and
regulations.
• Make sure that each Base upload all scan vouchers/supporting documents to SharePoint.
• Perform regular spot checks/ field visits to each base.
• Partner financial monitoring and monthly liquidations
• Partner’s invoices are reviewed submit to HQ for payment.

Payroll
• Collect national and international staff monthly time sheets and review that correct project
codes and allocations are used.
• Collect vehicle attendance sheets from rental drivers, and prepare payment based on
grant allocation sheets at the end of the month.
• Assist in disbursement of salaries for national staff in the base.
• Assist the Finance Manager in ensuring MAG complies with all statutory payment
requirements and deductions
• Upload signed copies of monthly timesheets and payslips to online sharepoint.

Audit, Compliance and Internal Control
• Ensure that all financial transactions in the base follow the donor’s requirements
• Facilitate and coordinate in country audits requested by donors.
• Support in collecting information required by the audits including scanning documents,
uploading, as requested.

Safeguarding
• Work in compliance with/ uphold MAG's Safeguarding framework - Policy on Personal
Conduct, Protection of Children and Vulnerable Adults Policy, Dignity at Work Policy,
Reporting Malpractice (Whistleblowing) Policy, Equal Opportunities Policy and Policy on
Modern Slavery
• Demonstrate an open and transparent way of working that facilitates a strong safeguarding
culture.
General Responsibilities:
• Work within the framework of MAG’s core values.
• Represent MAG with integrity and professionalism.
• Participate in meetings where relevant as directed by Management.
• Apply learning from appropriate training and development programmes.
• Perform other duties as requested and assigned by the Line Manager.