Categories

Responsibilities

Detailed Responsibilities
Financial Management
 Assist the Finance Manager with accounting, budgeting and all other
financial/accounting activities as directed
 Review and process payment requests, ensuring accuracy and adherence to policy
 Ensure all regular payments are made
 Maintain cash balance in the office safe, including conducting daily cash count,
reporting any discrepancies to the Base Manager immediately
 Update the cashbook on a daily basis with transactions and advances issued.
 Support the Finance Manager to prepare monthly financial reports or others as
required
 Prepare bank reconciliation for all ORGANIZAION’S accounts
 Assist in the monitoring of budgets and project spends
 Ensure accurate and complete accounting and that relevant records are maintained
 Assist Finance Manager in complying with ORGANIZAION’S HQ Finance policies,
procedures and regulations
Payroll
 Collect timesheets and in coordination with the HR Officer, input any salary changes
such as sick leave, unpaid leave etc.
 Ensure accuracy of the data entered into payroll records to ensure all national staff
salaries are paid correctly.
 Conduct all data processing, including data entry, producing pay slips, reports etc.

2
 Assist the Finance Manager in ensuring ORGANIZAION’S complies with all statutory
payment requirements and deductions
Audit, Compliance and Internal Control
 Ensure that all financial transactions in the base follow the donor’s and
ORGANIZAION’s requirements
 Ensure that payments to supplier fulfilled all pre requisite e.g. procurement procedures,
watchdog etc.
 Facilitate and coordinate in country audits requested by donors.
 Support in collecting information required by the audits including scanning documents,
uploading, as requested.
Reporting / Archiving
 Cash Forecast for NES Bases, send to finance manager on monthly basis
 Send Cash Book to finance manager on monthly basis
 Maintain the physical and digital archiving of all payment voucher, payrolls, cash
counting and other financial documents
Safeguarding
 Work in compliance with/ uphold ORGANIZAION’S's Safeguarding framework - Policy
on Personal Conduct, Protection of Children and Vulnerable Adults Policy, Dignity at
Work Policy, Reporting Malpractice (Whistleblowing) Policy, Equal Opportunities Policy
and Policy on Modern Slavery
 Demonstrate an open and transparent way of working that facilitates a strong
safeguarding culture.
General Responsibilities:
 Work within the framework of ORGANIZAION’s core values.
 Represent ORGANIZAION with integrity and professionalism.
 Participate in meetings where relevant as directed by Management.
 Apply learning from appropriate training and development programmes.
 Perform other duties as requested and assigned by the Line Manager.