Categories

Responsibilities

Job Description:

To support our team in NES deployed for our project in Al Hol camp, we are looking for a Supply Chain Assistant, taking care of all procurements for the Field Hospital and working closely with the Supply Chain Manager as well as the Accountant.

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Responsibilities and Tasks

Procurements:

♦ Ensure adherence to organizations Procurement Policies for all procurements conducted.

♦ Preparation of Procurement Requests and other relevant Procurement documents.

♦ Assist other staff as needed to ensure timely completion of procurement requests and other documentation, including complete descriptions and specifications.

♦ Assist SCM to prepare RFQ and tender documents, collect quotes from the vendors, assist to prepare bid analysis.

♦ Ensure proper documentation is up-to-date at all times.

♦ Coordinate with supplier and receiver for delivery of goods and services, collect receiving documents from the receiver and prepare GRN.

♦ Conduct/support market assessment and supplier data base updates in coordination with SCM.

♦ Prepare and participate in Evaluation Committees where required.

Storage keeping:

♦ Ensure adherence to organizations Storage Policies for all non-pharmaceutical items.

♦ Responsible for proper documentation and reporting.

♦ Responsible for inventory keeping.

Generators:

♦ Follow-up on generator needs in coordination with technicians.

♦ Ensure regular maintenance of generators.

♦ Coordinate timely fuel deliveries.

Other tasks:

♦ Prepare relevant reports for SCM

♦ Responsible for upkeeping, maintaining and contract management of leased and owned properties across all location in NES

♦ Ensure needs assessments for facilities are carried out and procurement requests are initiated in a timely manner for any improvements or maintenance activities

♦ Follow-up with admin staff, technicians and cleaners to make sure all supplies are in place, tracked and monitored

♦ Follow-up with SCM for setting up and preparing new locations/facilities when required

♦ Working with admin staff for charging credits for communication equipment

♦ Previous experience in a logistics role beneficial

♦ Weekly meeting/report with SCM

♦ Any other duties/tasks as assigned by SCM

♦ As a multifunctional team, it can always be that tasks or responsibilities are assumed that are not necessarily defined in this job description. This requires adaptability and high collaborative team spirit.