Categories

Responsibilities

Job Description:

Under the supervision of the Grants and/or Partnerships Coordinator, the Partnerships Manager is responsible for the end-to-end management of the organization’s partner relationships in line with organization’s global Partnership Excellence for Equality and Results System (PEERS). This includes supporting program teams in the identification, vetting, contracting, monitoring and support of all local partners for the organization`s NES team. The Partnerships Manager will coordinate the daily management of the sub-award lifecycle and invest in the sustainable growth and capacity for the NES portfolio. The role will require travel within NES, and the capacity to understand a range of technical areas. Strong partner reporting and financial oversight skills will be key, as well as excellent organisation and coordination skills.

---

Major Responsibilities:

Partner Identification and Vetting

♦ Support a partnership mapping processes, work closely with the program units to identify selection criteria, and make sure selection is transparent and well documented.

♦ Effectively represent the organization through partner scoping meetings.

♦ Lead vetting and due diligence processes for potential partners.

♦ Lead the management of competitive partner selection processes, as necessary.

Sub-Award Management

♦ In coordination with other departments, lead the partner capacity review process, identify potential risks and action mitigation measures as appropriate.

♦ Draft sub-award agreements and follow the organization`s internal process to ensure that the appropriate funding mechanism is identified for each sub-award, and that appropriate special conditions are incorporated in each award.

♦ Liaise with the organization`s units to collect inputs on partners’ project proposals and work collaboratively with partners to finalize project descriptions, budgets, work plans and monitoring and evaluation plans.

♦ Develop agenda and materials for grant opening meetings, brief sub-award partners on agreements, and the organization’s and prime donors’ rules and regulations

♦ Serve as the communication focal point to partners, maintaining a close and positive working relationship at all times

♦ Lead in conducting review meetings with partners and follow up on the implementation of action points

♦ Review partners’ contractual reports, coordinate internal feedback, and escalate any issues as relevant

♦ Develop and process sub-award amendments in a timely manner

♦ Organize sub-awards close-out meetings and support the partners in the closing process, ensuring that all requirements are met

♦ Assist the Grants and Partnership Coordinators on preparing management response and plan of actions of Internal and/or External audit and follow up on all sub-award compliance issues and audits and document resolutions.

Information Management

♦ Maintain partner files, including filing all appropriate communication and maintaining the Sub-Award Tracker, capturing all requirements throughout the sub-award life cycle.

---

Key Working Relationships:

♦ Position Reports to: Grants and Partnership Coordinator

♦ Other Internal and/or external contacts: the position regularly corresponds and attends meetings with external and internal audiences, thus a strong ability to communicate and maintain positive working relationships is highly desirable for this position.

♦ Internal: Technical Coordinators, Grants and Partnerships Department Staff, Finance team, Supply Chain team, MEAL team, the organization`s MENA Regional team (NY, UK, Amman), HQ Awards Management Unit focal points and relevant organization`s MENA Technical Units

♦ External: Partner staff, occasional coordination meetings with other INGOs; Relevant stakeholders, both GO and INGO, and NES NGOs.