Categories

Responsibilities

HR Administration

♦ Assists with the management of all staff contracts for the designated locations.

♦ Assists with the preparation of contracts and amendments to ensure they are provided on time.

♦ Monitors the end dates of contracts and ensures prolongations, position/salary changes, and terminations are ready in a timely manner and in alignment with applicable internal guidelines and/or labor laws.

♦ Ensures all contracts and amendments are signed by both parties and uploaded to ELO

♦ Ensures staff are familiar with and sign all obligatory and relevant documents, including but not limited to the Informed Consent, National Staff Handbook/Duty of Care, Code of Conduct and Key Policies, and other policies/procedures

♦ Assists with contract terminations to alignment with applicable labor laws and PIN procedures through ensuring all appropriate documentation is collected and signed, including:

o        Termination checklists

o        Debriefing/exit interviews have been offered

o        Ensures all pending tasks, such as uncompleted e-learnings, missing attendance/timesheets, etc are collected prior to the employee’s last day

♦ Maintains employee record-keeping according to relevant law and PIN procedures

♦ Ensures all personal and employment documents are collected, signed, and archived in the appropriate folders on ELO

♦ Fills in updates leave trackers, recruitment trackers, and personnel trackers

♦ Collects timesheets and attendance sheets in accordance with location procedures and ensures proper archivation

♦ Updates the organigram and contact list for locations of responsibility

♦ Updates the employee database, personnel trackers, training trackers for the given area of responsibility by the designated schedule.

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Recruitment, Selection, and Onboarding

♦ Supports the line manager and HR officer/senior HR officer with recruitment and onboarding at the designated location to ensure that all relevant SOPs are followed for fair and transparent recruitment and selection

♦ Ensures conflicts of interest for all relevant stakeholders in the hiring procedure are checked and mitigated

♦ Assists with the recruitment process for open positions, including but not limited to preparing longlists, scheduling and attending interviews and written tests, and the job offer process

♦ Ensures all recruitment and selection documents are completed properly and archived

♦ Coordinates the induction for new employees and ensures all relevant departments complete their portion in the designated time frame

♦ Ensures all required employment documents, including the Welcome Email, Informed Consent, job description, Code of Conduct and Key Policies, National Staff Handbook/Duty of Care, etc have been received by the employee and signed as necessary

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Other

♦ Ensures all employees are completing required trainings by the designated due date

♦ Serves as a location focal point for employee questions, comments, and concerns. Responds and assists employees and escalates to senior management as appropriate

♦ Ensure that changes in the policies and procedures are introduced and communicated to the employees on a timely manner.

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GENERAL EMPLOYEES OBLIGATIONS AND RESPONSIBILITIES

♦ The Employer stipulates the right to assign the Employee any other kind of work derived from his specialization. In case of urgent work and such like the Employee may be asked to work overtime as well as during public and other holidays.

♦ Adhering to all PIN policies and procedures at all times including those stipulated in National Staff Handbook, Child Protection Policy, Security Standard Operating procedures, etc.

♦ Punctual attendance to work including both working hours in the assigned office and schedule field trips if applicable

♦ Ensuring timely and effective delivery of tasks

♦ Correctness and completeness of given tasks

♦ The Employee takes over the responsibility for all entrusted material or cash. The Employee is obligated to cover all damages or losses caused by his carelessness. The Agreement of Liability of Assets has been signed separately.

♦ Prompt providing of all relevant information to their supervisor

♦ Maintain confidentiality of all information gained from employment within not publically available

♦ Archiving of all entrusted and acquired documents in proper manner

♦ Representing and upholding the values of People in Need at all times

♦ Behave in appropriate manners at all times and in all places