Categories

Responsibilities

♦ To provide all necessary Supply/procurement supports to the field project activities in Base / Field, proceed with maximum efficiency while adhering to Organization procurement processes/ validation table.

♦ Ensure tracking of the all the procurement done at the coordination, reception of supply at the center warehouse, distribution dispatching supply to different basis according to the project anticipated needs.

♦ Following all Procurement with Field Offices @ field level and ensure internal compliance of Organization validation table, Records Keeping of Supply Department.

---

SCOPE OF ROLE

♦ Report to Hierarchical: Logistics Coordinator.

♦ Functional Link: Log Access officers and other department.

♦ Base: Amuda NES, with travel to other bases of organization.

---

TASKS DESCRIPTION:

♦ Assist Logistic coordinator in ensuring that Supply Chain policies and procedures are in compliance with applicable of organization and funding source policies, procedures and requirements. All locations and staff act in accordance with the policies.

♦ Assist Logistics Coordinator in Reviewing the Procurement file received from Field Offices (Bases).

♦ Compilation of the different MRs coming from the field office and process for procurement at the coordination level under supervision of Logistics Coordinator.

♦ Prepare final versions of Mission order (MR) documents review and makes sure necessary validation of before launching the procurement process.

♦ Regularly updating the Mission trackers (all bases) with all/complete relevant information of as per Organization standard tracker.

♦ Finalizing the procurement files (Collection of quotation, Evaluation Grids, PO) and validation from different level as per organization threshold table under supervision of logistics Coordinator.

♦ Work in collaboration with the KRG logistics team in completing of procurement documents done from KRG.

♦ Ensure tracking of the all the procurement (MR) done at the coordination level, reception of supply at the center warehouse, distribution/ dispatching supply to different basis according to the project anticipated needs (MR).

♦ Maintaining vendor data base at the mission level in close coordination with Field Log access officers by incorporating data of suppliers from respective field offices.

♦ Regular markets assessment/survey and updating Price’s list of all project supplies and goods according required project’s needs.

♦ Responsible for Reception of supplies/goods/items in close coordination with technical department at warehouse from supplier by ensuring the quantity received as per the supply contract or Purchase order.

♦ Responsible for stock management/inventory of warehouse and sharing stock reports on weekly basis with other department to anticipate their needs generation (MR) to avoid stock out of supplies.

♦ Ensure all procurement records keeps including complete procurement file, GRN, waybills and packing list in respect of each MR.

♦ Archiving all procurement file on share points.

♦ Any other tasks/functions requested by Supervisor fit to the overall objective of the position.

Reporting

♦ Monthly Mission Procurement tracking sheet of the mission.

♦ Mission Stock Reporting of warehouses on Bimonthly basis.

♦ Updating Mission Vendor Data Base and price list on Monthly Basis.

♦ Mission Supply Department Monthly Report.