Categories

Responsibilities

♦ Update ORG staff List.

♦ Implement the organization’s policies and procedures relating to HR and administration.
♦ Keep contact list for all national and International staff updated at all times — Update and consolidate
Organogram.

♦ Prepare and file (soft and hard) all documents necessary for the administrative management of the
national staff (leave days, sick leaves, overtimes etc.).

♦ Make sure the personnel files contain all documents necessary according to ORG regulations and
archive them properly on a timely manner.

♦ Order, follow up and update ORG ID cards for all National staff.

♦ Prepare new contracts and renewals and all other contract changes.

♦ Recruitment: Interview scheduling, Reference checks, tests follow up.

♦ Generate monthly records and reports including personnel lists, leave and other statistics;

♦ Receive, distribute and register documents and reports.

♦ Manage the meeting room schedule.

♦ Supervise Cleaners, Cooks.

♦ Ensure the office is equipped with essential items, stationery/kitchen and office supplies.

♦ Manage contracts for utilities for Offices and Guesthouses — water / gas / electricity / internet / fuel
and renew when necessary.

♦ Ensuring payments of utility bills for office and guesthouses are processed on time.

♦ Perform maintenance checks of the properties and ensure a good quality of maintenance is carried out
where necessary.

♦ Provide support in procuring items as requested, raising necessary requests to the Logistics
department, and following up for the purchases.