Categories

Responsibilities

ROLE PURPOSE:

The Logistics Coordinator is a member of the Procurement and Logistics Team at Blumont in North East Syria. The Logistics Coordinator will be responsible for ensuring that all Procurement and Logistics procedures and policies are in place and that the project staff is adhered to such to ensure transparency, compatibility, accountability integrity and value for money with efficient and effective in NES and support other fields.

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KEY AREAS OF ACCOUNTABILITY:

The main responsibilities for this position are below: 

♦ Ensure the logistics actions is compliant with policies and procedures by providing all the relevant information and required documentations etc. in Syria coordination with program staff and Deputy Supply Chain Director.

♦ Apply Blumont’s anti-corruption/fraud policy to all logistics and procurement actions.

♦ Ensure proper supporting documentation and tracking procedures are applied to all logistics services in Micro Purchase and for Simplified acquisition need to coordinate Deputy Supply Chain Director.

♦ Supervise Logistics staff to ensure compliance of Blumont procurement policies and procedures with the support of the Deputy Supply Chain Director.

♦ As part of Blumont’s dual mandate, the logistics coordinator will participate in emergency preparedness activities and be ready to respond in the event of an emergency. As part of Blumont’s dual mandate, the logistics coordinator will participate in emergency preparedness activities and be ready to respond in the event of an emergency, as required.

♦ Liaison with governorate offices if required for Blumont purposes

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Logistics:

♦ Ensures that the procurement and logistics policies and procedures, under Blumont’s and donor’s guidelines, where applicable, are adhered to.

♦ Reviews the required documents for bidding including the PR, Bills of Quantities, General and Special Conditions, Terms of Payment, Scope of Works, etc to ensure accuracy, completion and consistency of the procurement request package.

♦ Ensure confidentiality, integrity and Anti-Fraud policies and procedures are adhered to before, during and after procurement actions are completed.

♦ Accountable to provide quality weekly/ monthly/quarterly procurement reports to the Procurement Manager. and Program staff.

♦ Ensure that the emergency response plans are in place and Logistics staff are trained accordingly.

♦ Asset Management: Make sure that the asset register is kept up to date with the support of the Fleet/Assets Officer and that assets are safely secured and recorded, all paper trails & procedures are implemented.

♦ Ensure that the fleet and subsequent movement plans, procedure & policies are maintained in a safe and structured way.

♦ Warehouse Management: Ensure that warehouses procedure & policy are fully implemented, are tidy and organized with items that are recorded on stock report as well as stock cards, bin cards in coordination with Logistics felid staff etc.

♦ Schedules work activities, trains warehouse employees, and makes sure that they perform their duties according to established standards.

♦ He/she plans the dispatch and transportation of merchandize, assists the dispatcher if there is any in tracking the movement of merchandize.

♦ Fleet & Transport Management: Ensures that Fleet procedure & policy are fully implemented, guaranty the fleet are good conditions, repairs are done, and transport tracker are in place, movement, driver management.

♦ Supports any other field offices if required.

♦ Performs any other related tasks as requested by the Procurement Manager.

♦ He/She advises the program about the most efficient and effective mode of transportation and packaging of the merchandise.

♦ He/She contribute to plan and eventually supervise the shipment and delivery of materials/equipment up to their final destination.

♦ He/She coordinates with the logistics/procurement department in Erbil office for the shipment of merchandise coming from abroad and supervises the potential process.

♦ He/She guarantees the management and monitoring of Shipment

♦ Accountable and reports timely on any damage, theft of procured commodities, material and inventory.

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Team Management

♦ Build the capacity of Logistics and project staff in their understanding of quality logistics and adherence to procedures under Deputy Supply Chain Director supervision.

♦ Ensure that the team are motivated, encouraged to suggest new ideas, and are performing well.

♦ Logistics Coordinator performance will be evaluated based on results Represents the logistics team in NES. 

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BEHAVIOURS (Values in Practice)

Accountability:

♦ holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Blumont values

♦ holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

♦ sets ambitious and challenging goals for the logistics team, takes responsibility for their own personal development and encourages them to do the same

♦ widely shares personal vision for Blumont, engages and motivates others

♦ future orientated, thinks strategically and on a global scale.

Collaboration:

♦ builds and maintains effective relationships, with the Erbil and Field team, other colleagues, and external partners.

Creativity:

♦ develops and encourages new and innovative solutions.

♦ willing to take disciplined risks.