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Responsibilities

♦ Read, understand, and implement standards involved in procurement as defined in manual and SOPs.

♦ Follow-up with program and support the teams to submit purchase requests.

♦ Manage to procure all necessary items for programs, offices and residences.

♦ Materials purchased are of appropriate quality and price and are timely delivered.

♦ Maintain the Purchase Request Tracking Sheet and submit routine reports to the Procurement Manager.

♦ Prepare procurement contracts and POs.

♦ Ensure that payments are submitted to finance department without any delays.

♦ Coordinate with finance team in clearing payments against procured supplies and obtained services.

♦ Establish and maintain an ethical and professional working relationships with suppliers and service providers in the best interest of program activities.

♦ Update suppliers/service data base on monthly basis.

♦ Conduct regular market surveys to ensure that organization is receiving the best value for money.

♦ Maintain a complete filing system for all procurement related documents according to the organization Procurement Manual.

♦ Ensuring that procurement is carried out in accordance to organization and donor-specific polices.

♦ Attend all the procurement committee meetings and take minutes.

♦ Ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.

♦ Ensuring that a transparent and responsive procurement process is implemented and maintained.

♦ Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.

♦ Ensuring that all Supplies, services and equipment’s required are delivered in time.

♦ Establishment and maintenance of ethical, professional working relationships with suppliers.

♦ Maintain supplier information for regularly purchased items, and be informed of current local market conditions.

♦ Engages in delivering request for quotations and quotations from authorized suppliers.

♦ Updates in a daily bases procurement reports, (PRTS, Contract follow up, market price lists)

♦ Maintains an organization Vendor database.

♦ Generate and / or maintain comprehensive price list for goods, services and equipment’s purchased

♦ Responsible for the implementation of standard filing system in Hasakah Office for the SC activities, managing filing system and updating on a regular basis.

♦ Keep a clear follow up and clear flow of documentation related to SC activities.

♦ Any other duties or tasked delegated by procurement Manage, SC Manager, and Coordinator.