Categories

Responsibilities

HR

♦ Manage all documentation related to the administration of staff contracts, benefits and maintain adequate records of all correspondence.

♦ Maintain a staff database and monitor expiry dates of all staff contracts with monthly updates to the HR Coordinator

♦ Monitor staff absence and leave while ensuring all appropriate documentation is updated and filed correctly.

♦ anage the recruitment process for all roles in your base location. Insure all roles are being advertising both online, internally and in any other relevant locations.

♦ Invite all candidates to technical test and interview in a timely manner.

♦ Participate in interviews and prepare interview reports for all recruitment.

♦ Ensure reference checks are carried out before offer letters are issues.

♦ Ensure timely submission of recruitment information to the HR and Admin Coordinator

♦ Manages and prepares data for monthly, weekly and ad hoc reports to the HR coordinator.

♦ Regularly updates staff on benefits and answers any questions they might have

♦ Ensure the implementation of identified staff training and development activities.

♦ Manages the process of employees induction and ensure that all employees are thoroughly orientated on Concern Worldwide

♦ Manage the process of staff performance development reviews and insure all staff have an up to date PDR from February 2020.

♦ Update Organigram on a monthly bases.

♦ Give feedback on ways that current processes could be improved.

♦ Manage the medical claims process and insure they are submitted in a timely manner to Duhok office.

♦ Insure all staff are trained on Concerns Code of Conduct and Associated Policies.

♦ Hold training on Syria Staff Manual so all staff know their entitlements.

♦ Ensure all leavers have an exit interview and feedback is given to relevant parties.

♦ Line manage and train current HR staff.

♦ Support the district manager with any ad hoc HR related requests.

Administration

♦ Coordinate office services – electricity, water, cleaning, etc – to provide staff with the best possible work environment.

♦ Ensure Concern Worldwide contact sheet is updated on a monthly bases.

♦ Maintain a comprehensive confidential data base/filing system for all employees. Regularly update shared point.

♦ Where necessary provide support for visitors in the areas of accommodation, transport and per diems.

♦ Maintain all premises rental agreements and be responsible of preparing payments and contractual documents on time. Liaise and Report any property maintenance issues to the landlord

♦ Ensure that all utility bills are processed and paid in a timely manner (electricity, water, telephone and internet).

♦ Review and submit the monthly recharge phone credit sheet by 25th of each month.

♦ Maintain the Concern office and equipment to ensure they are functional and meeting health and safety standards.

♦ Be responsible for the preparation of supply requests for office/ guesthouses equipment and supplies as and when required.

♦ Undertake other appropriate tasks that support the work of Concern in Syria as requested.