Categories

Responsibilities

Major Responsibilities:

HR Talent Strategy and Talent Architecture:

♦ Maintain a thorough knowledge of Purity personnel policies and Implement Purity’s HR Operating Policies and Procedures in every site of the field office, and ensure all HR/Admin activities are carried out in adherence to these standards.

♦ Participate in reviewing national staff policies and recommend changes/additions/deletions to the CEO.

♦ Promote and uphold Purity Standards for Professional Conduct.

♦ Ensure the provision of good quality, appropriate, and communicated advice to field line managers on all aspects of HR management, policy and practice, including workforce planning, job design, employment law, employee relations issues, and communication and consultation strategies.

♦ In consultation with the HR/Admin coordinator and Field coordinator, the HR/Admin Manager should consult line managers in succession planning and in a strategic way of talent retention.

♦ Work with HR/admin coordinator and Field coordinator on implementation of strategic planning of the department

♦ Provide advice and support to Field HR teams, all field employees, and Managers in the interpretation of HR policies and procedures and provide technical support on HR related matters, including but not limited to, recruitment, orientation, career development, performance evaluation, and disciplinary action.

♦ Ensure that the EEO (equal employment opportunity) is in place in compliance with existing labor proclamations and the Purity personnel policy.

Talent Acquisition and management:

♦ Work with Field Coordinators to determine workforce needs, identify the field human resource and competency gaps, and devise a development and workforce plan to promote staff development and retention.

♦ Plan and respond to the recruitment needs in a timely fashion.

♦ Review job specification against the position classification guideline; and all the basic information are filled on the Personnel requisition form (PRF).

♦ Advice Hiring managers on reviewing job descriptions and specifications

♦ Support and guide the HR team on posting job advertisements, screening applicants, conducting job interviews/written tests, reference checks, extending job offers, and ensuring new employee’s the paperwork/hire pack is processed accurately.

♦ Participate in the recruitment process of higher positions, and ensure that vacancy announcements are made through appropriate media.

♦ Oversee that CV reviewing, interviewing, reference checking, job offer, orientation, and travel arrangement are going in line with the recruitment plan.

♦ Ensure that the recruitment process is fair and transparent and in line with Purity HR policies and procedures.

♦ Ensure proper orientation for all new staff with periodic follow up and collaborate and coordinate with field coordinator and other departments to provide an engaging and welcoming orientation

♦ Oversee exit management process to ensure an unspoiled and positive transition for departing employees.

♦ Ensure the field HR/ Admin staff conduct exit interviews for exiting national staff and maintain its copies on the file and conduct the exit interview analysis and report to Addis HR once a year.

Supervision and Support

♦ Manage, train, coach, and evaluate HR team; create a detailed plan to build capacity including performance objectives and development in collaboration with Roving HR/Admin assistant, Field coordinator/Assistant, and other HR/Admin staff.

♦ Ensures appropriate matches between personnel and jobs.

♦ Work on a succession plan for field HR/Admin department staff.

♦ Ensure that the subordinates are working in a harmonized manner with consistency among application of policy throughout the field office, and identify and implement mechanisms to ensure cooperation, communication, and teamwork.

♦ Identify the gap in the field HR/Admin department and create the solution in collaboration with the CEO.

♦ Assess the skill and gap of field HR/Admin staff and recommend training.

♦ Work with Staff development Manager in assessing training needs for the field office

HR Service and Administration:

♦ Ensures legal compliance by monitoring and implementing applicable human resource rules and labor law.

♦ Ensure and follow up daily HR-related administrative duties are executed as per the expected quality promptly.

♦ Assist and review all HR/Admin documents such as payroll, Overtime pays, back pay, severance, adjustments, acting allowance, new employee Insurance list, hiring recommendation and new contracts, etc.

♦ Review employment contracts purchase requests and payment requests made by other HR staff before it is submitted to Finance.

♦ Ensure that the field office organogram is updated in line with the workday.

♦ Maintain updated tracking of staff Performance Evaluations, different HR-related staff data analyses.

♦ Follow that all increment, promotion, transfer, and disciplinary letters are written in compliance with personnel policy on time.

♦ Ensure all personnel files are kept complete and maintained confidentially in a lockable cabinet.

♦ Maintain updated HRIS /Workday/database as well ensure all the field office HR/Admin staff trained on HRIS and update the database on time.

♦ Participate in the field office budget proposals, Grant Opening, and Closing meetings.

♦ Perform other relevant duties as assigned (of a similar nature or related and in the interest of the organization).

♦ Control and ensure permanent monitoring of HR strategic metrics.

♦ Review and submit weekly and monthly recruitment reports, staff leave accrual, renewal and termination of contracts, payments with suppliers, service providers.

♦ Ensures coordination and monitoring of shared activities between HR, administration and Supply Chain.