Categories

Responsibilities

1-  FINANCE MANAGEMENT:

♦ Oversee that purchase folders documents are align to as required in the mission adapted procurement procedures (SBA, LPO, etc) by crosschecking budget and treasury availability.

♦ Contribute together with the Hub Finance Manager / Area Coordinator to the development of budgets for proposals submitted to donors in order to implement new projects.

♦ Responsible to inform any discrepancy detected in the financial Tools.

♦ Raise any inconsistencies identified between BFU and NAV, and correct them after consultation with the coordination.

♦ Follow-up with the cashier in the field for archive and make sure the archive track sheet is updated.

♦ Budget Allocation Analysis and Expenses Follow up

♦ Update the FS sheet (Transaction list) on daily basis.

♦ Perform regular analytical check of the accountancy (monthly, for financial report preparation).

♦ Ensure and follow up the correct budget allocation of the expenses. Correct and report any relevant deviation detected.

♦ Follow up support expenses on a monthly basis (running costs, national staff expenses, communication costs, etc), analyze variance of budget and highlight financial issues to Hub Finance Manager.

2- PAYROLL MANAGEMENT

♦ Supervise salary payments for the national staff.

3- CAPACITY BUILDING, TRAINING AND TECHNICAL ADVICE

♦ Provide induction briefing to all newly recruited staff in NES on financial aspects.

♦ Provide training to field bases admin team on finance topics, budget issues, etc.

♦ Assess application of procedures on field bases (internal audit of financial processes, etc) and provides feedback on areas of improvement.

4- TEAM MANAGEMENT

♦ Technical; supervision /management of the finance officer / assistants / Cashiers support the update of the job description, create an effective framework by scheduling activities, leading meetings, anticipating the needs of the team and monitoring the work done and the gaps to be filled.

♦ Support the technical part of the appraisals and propose action plan if relevant.

♦ Anticipate the trainings needs from the team: run direct trainings or ask for a support to Hub Finance Manager.

5- OTHER

♦ Ensure the adequate procedures and use of tools concerning finance and accounts.

♦ Act as a team player.

♦ Report any incident to the line management.

♦ Any other tasks which may be asked by the line management.

♦ Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

♦ The Job will require temporary displacements in the region for training purposes, to cover gaps or if additional support to the team is require (Hassake, Raqqa or Deir Ezzor governorates)