Categories

Responsibilities

Job Purpose: 

Provide support to the Project Coordinator in the administrative part of coordination tasks, ensuring a smooth relation with local and national authorities, contributing to the context analysis and follow-up, providing translations and interpreting in order to ensure the smooth running of the project.

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Main Responsibilities:

♦ Monitor and report on key issues (security, risk, etc.) to the Project Coordinator and provide support in analyzing contextual information, through a sound knowledge of counterparts, in different administrations in order to improve decision-making processes.

♦ File and update field contacts and correspondence (with other NGOs, local authorities, media, etc) in order to ensure information sources accuracy and its availability on regular basis.

♦ Assist the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, NGOs, etc.) in order to ensure fluent and accurate communication flows

♦ Assist the Project Coordinator in Internal and External Communication sessions and events about the organization (for National staff, the Ministry of Health staff, as well as local authorities) in order to improve awareness and public opinion adhesion.

♦ Ensures the continuity of relations with local actors and keeps updated the list of contacts.

♦ Organize advocacy contacts and appointments for the Project Coordinator with local authorities and partners to ensure the continuity of relations with local actors and involved counterparts.

♦ Execute clerk-related activities as well as prepare and conduct briefings on the project context to new employees in order to facilitate their integration onboard and within the project environment.

♦ Translate documents and act as an interpreter when needed.

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Specific Accounatabilities:

♦ Assist PC and MTL in representing the organization in a sensitive working environment.

♦ Assist other members of the team in complex access negotiations, context analysis and monitoring of the organizations working space.

♦ Assist PC in maintaining logbooks and other project-level operational tools.

♦ Monitor levels of acceptance, assisting PC to understand the working space and relationship to population.

♦ Maintain strict confidentiality with regard to all discussions and meetings that take place between the organization, other actors at project level, and the host population, remembering that all information must remain internal.

♦ Track history of decisions to support the organizations institutional memory.