Categories

Responsibilities

♦ Update ORG staff List
♦ Implement the organization’s policies and procedures relating to HR and administration
♦ Keep contact list for all national staff at all times
♦ Prepare and file (soft and hard) all documents necessary for the administrative management of the national staff (leave days, sick leaves, overtimes etc.).
♦ Make sure the personnel files contain all documents necessary according to ORG regulations and archive them properly on a timely manner.
♦ Order, follow up and update ORG ID cards for National staff in Raqqa
♦ Prepare new contracts and renewals and all other contract changes
♦ Recruitment: Interview scheduling, Reference checks, tests follow up
♦ Generate monthly records and reports including personnel lists, leave and other statistics;
♦ Receive, distribute and register documents and reports
♦ Manage the meeting room schedule
♦ Supervise Cleaners, Cooks
♦ Ensure the office is equipped with essential items, stationery/kitchen and office supplies.
♦ Manage contracts for utilities for Offices and Guesthouses – water / gas / electricity / internet / fuel and renew when necessary.
♦ Ensuring payments of utility bills for office and guesthouses are processed on time
♦ Perform maintenance checks of the properties and ensure a good quality of maintenance is carried out where necessary.
♦ Provide support in procuring items as requested, raising necessary requests to the Logistics department, and following up for the purchases