Categories

Responsibilities

1. Transportation

Transportation of material within NES:

♦ Coordination and tracking movements of goods to/ from Menbij office and warehouses;

♦ Collecting and archiving Menbij waybills on SharePoint;

♦ Keep the Waybill Tracker tool up to date on regular basis.

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2. Base Management – office, guesthouse:

♦ Ensures a safe, comfortable, efficient and cost-effective use of the premises meeting the standards as per CVT IDD Logistics Handbook;

♦ Managing all contractual relations related to CvT NES property rentals, utilities and services;

♦ Conducting basic maintenance, or arrangement of maintenance and its expenses;

♦ Purchasing and maintenance of equipment, safety equipment and consumables;

♦ Develope and updating guesthouse rules;

♦ Arranging drinking water and timely replenishment of water filters;

♦ Replenishment and management of stock of consumables and stationery used in the office;

♦ Managing secure key management system with restricted access for NES CvT properties;

♦ Insure efficient and adequate lodging premises for permanent or visiting staff, including its cleaning, maintenance and equipment arrangements.

♦ Managing base support staff (cleaners, guards);

♦ Submitting Weekly Money Request to finance based on real needs;

♦ Supervising filing and archiving of premise’s logistics documentation.

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3. Assets management

♦ Registering new assets in Navision;

♦ Keep track of assets movement;

♦ Conducting bi-annual inventory of assets;

♦ Coordination disposal of Assets and troubleshooting with HQ assets focal point;

♦ Filling and archiving Assets related documents – liability agreements, discarding protocols, inventories etc.

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4. Communication

♦ Providing Raqqa staff with mobile phones and SIM cards in coordination with HR.

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5. Warehouse management

♦ Supervising the operation of warehouses in Raqqa in cooperation with the Logistics Team leader,

♦ Participating on monthly stock inventories

♦ Cooperating with Program Support Officer on updating the Donation Overview tool.

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6. Other

♦ Other tasks assigned by employee’s Line Manager corresponding to actual needs of Country Programme, and projects.

♦ Substitute relevant colleagues (fully or partially) during their absence when assigned by employee’s Line Manager.

♦ Understand and adhere to the mission’s National Staff Handbook, CVT Code of Conduct, CVT Key Policies and relevant guidelines.