Categories

Responsibilities

1. Transportation

Transportation of material within NES:

♦ Coordination and tracking all movements of goods between CvT offices and warehouses in NES;

♦ Supervising collecting and archiving all NES waybills on SharePoint, archiving of Raqqa waybills;

♦ Keep the Waybill Tracker tool up to date on regular basis;

♦ Liaising with transportation service providers, preparing service provision Purchase Orders (PO) according to FWA, coordinating payments of invoices to suppliers.

Cross border transportation and liaising:

♦ Coordinating transportation of goods between Erbil and CvT offices in NES;

♦ Ensuring all paperwork and approvals from main HAO in Raqqa regarding to crossing CvT items between KRI and NES;

♦ Liaising between CvT and main HAO in Raqqa for related issues to reports and annual CvT registration.

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2. Fleet

♦ Providing back up for fleet management during absence of the Logistics Officer in charge of Fleet management;

♦ Adhering to CVT Logistics Guidelines on fleet management and maintenance;

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3. Base Management

♦ Ensuring a safe, comfortable, efficient and cost-effective use of the premises meeting the standards as per CVT IDD Logistics Handbook;

♦ Supervising basic maintenance, or arrangement of maintenance and its expenses;

♦ Coordinating booking of accommodation for expatriate and national staff staying overnight in Raqqa;

♦ Supervising efficient and adequate lodging premises for permanent or visiting staff, including its cleaning, maintenance and equipment arrangements;

♦ DeveloCVTg and updating guesthouse rules for CvT guesthouses in Raqqa;

♦ Following up all log-sheets of NES generators of offices, GHs, TVET centres and camps;

♦ Collecting all weekly money requests of logistics and procurement in Raqqa and submitting them for approval;

♦ Managing all contractual relations related to CvT NES property rentals, utilities and services;

♦ Ensures timely contract amendments before the expiry of the contract period;

♦ Supervising filing and archiving of premise’s logistics documentation.

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4. Equipment and consumables stock management

♦ Tracking stock of IT equipment and accessories for Raqqa office;

♦ Providing regular report on IT equipment needs for Raqqa office;

♦ Following up IT equipment tracker tool on SharePoint;

♦ Follow up stock of consumable and Stationery of Raqqa office;

♦ Supervising updating of Consumable and Stationery tracker tool and submitting Purchase Requests in this regard;

♦ Supervising storing layout and organisation of the items on equipment and consumables stock, their identification and safe storing for Consumable, stationery and IT equipment.

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5. Assets management

♦ Registering new assets in Navision;

♦ Keeping track of assets movement;

♦ Conducting bi-annual inventory of assets;

♦ Coordination disposal of Assets and troubleshooting with HQ assets focal point;

♦ Filling and archiving Assets related documents – liability agreements, discarding protocols, inventories etc.

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6. Communications

♦ Tracking satellite phones tracker tool, (ensure the balance, request the balance, control responsible person, readiness of the phones and its accessories;

♦ Providing Raqqa staff with mobile phones and SIM cards in coordination with HR.

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7. Warehouse management

♦ Supervising the operation of warehouses in Raqqa in cooperation with the Logistics Team leader,

♦ Participating on monthly stock inventories

♦ Cooperating with Program Support Officer on updating the Donation Overview tool.

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8. Other

♦ Other tasks assigned by employee’s Line Manager corresponding to actual needs of Country Programme, and projects.

♦ Substitute relevant colleagues (fully or partially) during their absence when assigned by employee’s Line Manager.

♦ Understand and adhere to the mission’s National Staff Handbook, CVT Code of Conduct, CVT Key Policies and relevant guidelines.