Categories

Responsibilities

Procurement & Logistics

♦ Manage and process local procurements in accordance with Concern Procurement policy.

♦ Advertise and distribute RFQ’s for submission to Dohuk as required.

♦ Convene and facilitate the Purchase committee meetings as necessary.

♦ Train and induct Purchase Committee members as needed.

♦ Conduct local market survey for key programme supplies.

♦ Create and maintain and fair, transparent and accurate Approved Supplier list for the local market

♦ Support the Logistics Officer  with Tender procedures as necessary

♦ Work with suppliers to understand terms and conditions and the code of conduct

♦ Update and share the SR tracker

Warehousing

♦ Ensure that the Warehouse facilities are properly managed and stock records accurately and properly maintained.

♦ Link with transportation companies in order to organize shipments/deliveries.

♦ Obtain all the required authorizations from the relevant Local Authorities where needed.

♦ Coordinate with technical line manager to make sure that all the necessary arrangements are properly and timely done at warehouse level before any shipment is delivered (time of arrival, availability of space, etc.)

♦ Hire and organize workers for loading and off-loading operations, if and when required

♦ Inspect quantity and quality of deliveries, involving technical staff when required, and promptly report to technical line manager in case of missing or damaged items.

♦ Ensure that all the materials are properly stored and the quality requirements of the warehouse are met, with special regard to storage of chlorine powder/tablets.

♦ Identify gaps and suggest solutions and improvements for the warehouse management

♦ Ensure that all the shipping documentation is duly filled and filed and all the relevant procedures are followed as in Concern’s Manuals.

♦ Ensure that the Warehouse is kept clean and tidy with correct stock management procedures being followed

♦ Regularly carry out spot checks on stock.

♦ Complete/review the weekly / monthly stock reconciliation report.

Fleet Management

♦ Organize fleet operations, including tracking and reporting, in coordination with the OM and technical line manager, across all project locations in NES

♦ Make sure all drivers adhere to Concern SOP’s and other regulations, with special regard to security.

♦ Ensure, in coordination with the SFP/OM, that all drivers understand and procure the licenses and permits they need to legally carry passengers to work destinations

♦ Support the Logistic officer/ OM in the selection of drivers.

♦ Ensure fleet availability to meet all requests by scheduling, forecasting and surveying current user trends.

♦ Assess roads and routes, whenever required, in coordination with the SFP /OM.

♦ Control transfer and movement of vehicles between project locations as required by operations and management.

♦ Ensure that car logs are properly filled and used to monitor the relevant traveling parameters

♦ Ensure that all the rented vehicles are properly equipped as per Concern Security SOPs, in coordination with the SFP /DM.

♦ Ensure that the contracts for all Hire Vehicles and Drivers are maintained accurately and timely.

♦ Ensure timely completion and submission of the monthly transport analysis report.

♦ Complete/review the weekly and monthly movement reports.

Asset Management

♦ Is responsible to ensure all assets and equipment are tagged and recorded on the Asset Register as soon as they are procured/received and before they are given to staff

♦ Update High Value Item Issue Sheets as required.

♦ Complete Asset verification and asset management as per Concern Asset management guidelines