Categories

Responsibilities

1- HR Administration

♦ Assists with the management of all staff contracts for the designated locations.

♦ Assists with the preparation of contracts and amendments to ensure they are provided on time.

♦ Monitors the end dates of contracts and ensures prolongations, position/salary changes, and terminations are ready in a timely manner and in alignment with applicable internal guidelines and/or labor laws.

♦ Ensures all contracts and amendments are signed by both parties and uploaded to ELO

♦ Ensures staff are familiar with and sign all obligatory and relevant documents, including but not limited to the Informed Consent, National Staff Handbook/Duty of Care, Code of Conduct and Key Policies, and other policies/procedures

♦ Assists with contract terminations to alignment with applicable labor laws and PIN procedures through ensuring all appropriate documentation is collected and signed, including:

♦ Termination checklists

♦ Debriefing/exit interviews have been offered

♦ Ensures all pending tasks, such as uncompleted e-learnings, missing attendance/timesheets, etc are collected prior to the employee’s last day

♦ Maintains employee record-keeping according to relevant law and PIN procedures

♦ Ensures all personal and employment documents are collected, signed, and archived in the appropriate folders on ELO

♦ Fills in updates leave trackers, recruitment trackers, and personnel trackers

♦ Collects timesheets and attendance sheets in accordance with location procedures and ensures proper archivation

♦ Updates the organigram and contact list for locations of responsibility

♦ Updates the employee database, personnel trackers, training trackers for the given area of responsibility by the designated schedule

2- Recruitment, Selection, and Onboarding

♦ Supports the line manager and HR officer/senior HR officer with recruitment and onboarding at the designated location to ensure that all relevant SOPs are followed for fair and transparent recruitment and selection

♦ Ensures conflicts of interest for all relevant stakeholders in the hiring procedure are checked and mitigated

♦ Assists with the recruitment process for open positions, including but not limited to preparing longlists, scheduling and attending interviews and written tests, and the job offer process

♦ Ensures all recruitment and selection documents are completed properly and archived

♦ Coordinates the induction for new employees and ensures all relevant departments complete their portion in the designated time frame

♦ Ensures all required employment documents, including the Welcome Email, Informed Consent, job description, Code of Conduct and Key Policies, National Staff Handbook/Duty of Care, etc have been received by the employee and signed as necessary

3- Other

♦ Ensures all employees are completing required trainings by the designated due date

♦ Serves as a location focal point for employee questions, comments, and concerns. Responds and assists employees and escalates to senior management as appropriate

♦ Ensure that changes in the policies and procedures are introduced and communicated to the employees on a timely manner.