Categories

Responsibilities

Procurement

♦ Assist in defining specifications of purchased items by liaising with requesters and suppliers.

♦ Assist in preparing and filing all documentation to comply with MAG procurement policy, liaising with logistics teams in each base if necessary.

♦ Liaise with suppliers and service providers to ensure timely and accurate completion of orders.

♦ Assist in preparing request for payment for all procurement files, utilities expense with completed supported document and ensure all payments are processed in time.

♦ Work on updating the the procurement trackers on a daily basis in cooridnation with Logistics Coordinator.

♦ Assist in the execution of purchases in the given area or the market

♦ Support on the maintenance of the price list and the supplier list to collect information about the market as per instruction from the supervisor

♦ Participate in drawing up of the technical specification of required items, services or works.

Asset management

♦ Assist in updating asset register and maintain documentation related to assets. Ensure all purchases of assets are recorded and tagged before being delivered to users.

♦ Assist in preparing document for disposal of assets as necessary.

♦ Liaise with Base Manager to undertake of asset & vehicle registration when required.

Stores and Fleet Management

♦ Updating the stock register and stock reports.

♦ Follow up on all Internal Requisition Forms.

♦ Conduct Monthly Stock Taking and ad hoc stock takes.

♦ Fueling vehicles and Generators and following up on completion of Logbooks and Job Cards

♦ Check that vehicle log books are in place and are used correctly on daily bases

♦ Assist in vehicle inspection.

♦ Assist in preparation of fuel reports.

Other

♦ Attend logistic team meetings when required

♦ Ensure that the Base Manager is briefed on all relevant issues

♦ Carry out any other tasks assigned by the supervisor

General Responsibilities

♦ Work within the framework of MAG’s core value

♦ He/ She is expected to maintain a professional conduct in line with MAG’s core values since his/her actions represent MAG.

♦ Understand and uphold the standards outlined in MAG’s Safeguarding Framework, acting with due care and attention to safeguard the wellbeing of anyone that comes into contact with MAG’s work and reporting concerns if they do a rise.

♦ Undertake and apply learning from appropriate training and development program.

♦ Undertake any other duties appropriate to the post as may be required.

♦ Ensure familiarity with and adhere to all MAG policies and procedures and keep informed of MAG activities