Categories

Responsibilities

Recruitment

♦ Participate in the national staff recruitment process

♦ Participate in the volunteers recruitment process

♦ Prepare the longlists of some national positions.

♦ Organize interviews and Prescreening interviews.

♦ Participate in the interviews and ensure transparency in the process

♦ Check references and give regret to unsuccessful candidates

♦ Ensure the recruitment files are complete and updated with every recruitment

♦ Manage and Update the IWs and staff database and the paper work is kept in the files.

♦ Contract management of staff and IWs (including staff contracts, extension, amendments)

♦ Organize and ensure Induction for new joiners are completed.

♦ In the absence of HR Coordinator, be the facilitator of the HR induction session.

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Personnel File Management

♦ Ensure that all staff have a personnel file

♦ Manage the personnel files and ensure they are up to date with all the required documents at all times

♦ Ensure confidentiality of the personnel file – assess of files by only the HR Coordinator and any other person needs approval of the HR Director

♦ Keep simple personnel files for IWs

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Payroll Management

♦ Prepare and raise Hasakah Office payroll a timely manner ensuring accuracy, consistency and as per the requirements and templates outlined by Finance

♦ Ensure the filings of national staff payroll are accurate and completed including signed payroll, supporting documents, time sheets and others.

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Organizational Development:

♦ Work with the Support Service Manger in the analysis of the staff development needs.

♦ Work with the Support service Manger to provide staff wellbeing and to maintain staff retention

♦ Coordinate with the Manager to ensure staff set their objectives and complete their performances reviews in a timely manner and in accordance to the organization Performance Cycle

♦ Build the capacity of the HR Assistant by identifying learning needs and developing a plan of action to address the learning needs.

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HR Compliance

♦ Communicate and ensure that all programme teams have access to the organization tools and resources

♦ Provide support to Field HR staff based other locations and in the field as requested

♦ Comply with the organization policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures

♦ In agreement with line manager, perform other required duties within reason (in line with skills and experience).