Categories

Responsibilities

1. Payment Management

1.1. Make sure that payment vouchers are proceeded in a timely and efficient manner as per ACTED internal manual.

1.2. Coordinate and conduct Payments for suppliers/services and HR when authorized by the relevant ACTED authorized staff and as per ACTED internal rules and protocols.

2. Accountancy Management and control

2.1. Register daily, in the cash book, all payment once proceeded with.

2.2. On a daily basis, ensure that no discrepancies have been made with the payments.

2.3. On a weekly basis, ensure that no discrepancies have been made with the payments in liaison with his/her referent

2.4. On a monthly basis, ensure that no discrepancies have been made with the payments in liaison with Finance Officer and Coordination (AC/DAC)

2.5. Take the lead on the investigation and the solutions suggestions in case of discrepancies for the last three points of this section, who will be submitted for approval to his/her manager.

2.6. Ensure accuracy of allocations and absence of discrepancies with the allocation table.

2.7. Ensure accuracy and compliance of every accountancy information transfer to Capital Office as per ACTED internal rules and protocols (third party codes, accounting codes, harmonization of the libellees, etc.).

2.8. Ensure accurate and compliant follow of ACTED Logistic and HR-Admin rules and protocols.

2.9. In the relevant accountancy book, proceed with and register the vouchers for any money currency exchange.

2.10. Proceed with and register money transfers vouchers across accountancy books and ensure that there are no discrepancies with the mandatory references.

2.11. On a monthly basis, and before monthly closure, ensure in a timely, compliant and efficient manner that cash books are validated and send to the Finance officer for his/her review.

2.12. On a monthly basis, and before registration in the accountancy, proceed in a timely manner with advance closure and clearance.

3. Archiving Management

3.1. Ensure, as per ACTED rules and protocols on soft-documentation archiving system, that all payment vouchers and supporting documents are scanned and stored in the relevant folders.

3.2. On ad-hoc basis, prepare the accountancy supporting documentation to be send to Capital Office for their review and hard-documentation archiving.