Categories

Responsibilities

Administration

- Where necessary provide support for visitors in the areas of accommodation, transport and per diems.

– Report any security the organization s or issues to the HR Officer on a timely basis.

– Maintain a hard copy of all Administrative and HR files (lease/service/employment Contracts, staff files, Recruitment files, etc…) and make sure all documentations are completed.

_ Ensure soft copies are regularly uploaded on SharePoint and hard copies are securely transferred to Central filing.

– Maintain all premises rental agreements in Raqqa and be responsible of preparing payments and contractual documents on time. Liaise and Report any property maintenance issues to the landlord

– Ensure that all utility bills are processed and paid in a timely manner (electricity, water, telephone and internet). Review and submit the monthly recharge phone credit sheet by 25th of each month

– Maintain the The organization  office and equipment to ensure they are functional and meeting health and safety standards.

– Be responsible for the preparation of supply requests for office/ guest houses equipment and supplies as and when required;

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Human Resources

– Responsible for the drafting and on time submission to the HR Officer the monthly payroll report for  Raqqa, including all its necessary supporting documents to ensure all local staff receives their correct monthly payments on time.

– With support from the HR Officer, be responsible for the recruitment of Contracted Staff and Daily workers. Ensuring that correct The organization ’s procedures and forms are followed and used at all time. (This includes but not limited to announcing vacancies, shortlisting, arranging and participating in interviews, preparing interviews reports, checking references, preparing job offers and contracts and induction schedule for new joiners)

– Prepare the induction schedule for new joiners, ensure proper HR induction and signatory of code of conduct and other polices & regulations.

– Manage and maintain staff attendance register and submit it to HR Officer at the specified time and file originals accordingly;

– Prepare The organization  IDs forms for new staff and staff who changed positions and make sure all staff have their The organization  IDs;

– Ensure that probationary objectives are set for new joiners in the first week of employment and reviewed before the end of the probation period.

– Follow up on staff PDRs and ensure all staff members submit their PDRs by the set deadline.

– Maintain and ensure accurate leave planning, requesting and tracking.

– Process and review medical claims for reimbursement, refer claims to HR Officer when necessary, ensure that HR Officer are copied on all claims for tracking.

– Submit the HR monthly report to the HR Officer on a timely basis.

– Regularly update and submit the list of Daily workers to the HR Officer on a timely basis

– Any other duties requested by the HR Officer