Categories

Responsibilities

   Update ORG staff List
·            Implement the organization’s policies and procedures relating to HR and administration
·            Keep contact list for all national staff at all times 
·            Prepare and file (soft and hard) all documents necessary for the administrative management of the national staff (leave days, sick leaves, overtimes etc.). 
·            Make sure the personnel files contain all documents necessary according to ORG regulations and archive them properly on a timely manner. 
·            Order, follow up and update ORG ID cards for National staff in Raqqa
·            Prepare new contracts and renewals and all other contract changes
·            Recruitment: Interview scheduling, Reference checks, tests follow up 
·            Generate monthly records and reports including personnel lists, leave and other statistics;
·            Receive, distribute and register documents and reports
·            Manage the meeting room schedule
·            Supervise Cleaners, Cooks
·            Ensure the office is equipped with essential items, stationery/kitchen and office supplies.
·            Manage contracts for utilities for Offices and Guesthouses – water / gas / electricity / internet / fuel and renew when necessary.
·            Ensuring payments of utility bills for office and guesthouses are processed on time
·            Perform maintenance checks of the properties and ensure a good quality of maintenance is carried out where necessary.  
·            Provide support in procuring items as requested, raising necessary requests to the Logistics department, and following up for the purchases