Categories

Responsibilities

Overall Purpose of the Job

The Finance Coordinator is responsible and accountable for the day-to-day operations and financial management/internal control of Syria program.  S/he will be handling and processing timely program and operations cashbooks, ensuring that all necessary supporting documents are compliant with the Organization’s policies and procedures, donor and audit requirements.

Reporting Structure

The Finance Coordinator will report to the Country Finance Manager.

Detailed Responsibilities

Financial Management

• Assist the Finance Manager with accounting, budgeting and all other financial/accounting activities as directed to ensure good internal control environment.
• Review and process payment requests, ensuring accuracy and adherence to policy
• Review monthly cashbooks of each Base and ensure that correct codes are used.
• Support the Finance Manager to prepare monthly financial reports or others as required.
• Follow up on outstanding cash advances and report unliquidated advances.
• Review international and national staff time sheets and ensure correct allocation of grants.
• Assist in the monitoring of budgets and project spends.
• Assist Finance Manager in complying with HQ Finance policies, procedures and regulations.
• Make sure that each Base upload all scan vouchers/supporting documents to SharePoint.
• Perform regular spot checks/ field visits to each base.
• Partner financial monitoring and monthly liquidations
• Partner’s invoices are reviewed submit to HQ for payment.

Payroll

• Collect national and international staff monthly time sheets and review that correct project codes and allocations are used.
• Collect vehicle attendance sheets from rental drivers, and prepare payment based on grant allocation sheets at the end of the month.
• Assist in disbursement of salaries for national staff in the base.
• Assist the Finance Manager in ensuring the organization complies with all statutory payment requirements and deductions.

• Upload signed copies of monthly timesheets and payslips to online sharepoint.

Audit, Compliance and Internal Control

• Ensure that all financial transactions in the base follow the donor’s requirements
• Facilitate and coordinate in country audits requested by donors.
• Support in collecting information required by the audits including scanning documents, uploading, as requested. 

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Safeguarding:

• Work in compliance with/ uphold Safeguarding framework - Policy on Personal Conduct, Protection of Children and Vulnerable Adults Policy, Dignity at Work Policy, Reporting Malpractice (Whistleblowing) Policy, Equal Opportunities Policy and Policy on Modern Slavery
• Demonstrate an open and transparent way of working that facilitates a strong safeguarding culture.