Categories

Responsibilities

General Position summary:

With supervision from the Head of Project and other senior management staff, the Program Manager will have a vital role in leading a programme team in Manbij, Raqqa, and Kobani ensuring timely implementation and ensuring overall quality of WASH programming in all PIN’s areas of operation in Northeast Syria.

The WASH Programme Manager is responsible for implementation of all WASH activities, including the empowerment of staff to deliver these activities.  CVT is committed to building technical, management and professional capacity in all its staff members. As well as having access to capacity building sessions and instruments, PMs will be expected to support their teams to close knowledge gaps where possible.

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Programme implementation:

♦ Ensure quality and timely implementation of PIN’s WASH programming in NES;

♦ Together with the Head of Shelter and WASH Projects, provide technical guidance and backstopping for quality control to the programme team.

♦ Conduct regular field monitoring visits to key sites to draw recommendations for improvements in technical quality and adherence to key standards and processes;

♦ Develop implementation plans for field activities and track progress to date on outputs and activities;

♦ Coordinate on complementary programming in the field, in particular with the Shelter team;

♦ In cooperation with MEAL team, develop and regularly update the MEAL plan, ensure accountability to affected populations is in place and that the activities are appropriately monitored and evaluated and feedback is reflected in current programming;

♦ Ensure all existing program quality related tools are agreed with the Head of Project(s) and well understood and used by programme team;

♦ Develop program procurement plans so that these and related activities feed into project procurement plans and liaise with relevant support departments to ensure that activities are carried out according to plan, including participation in supply chain processes, ensuring works delivered are in line with quality and working group/construction standards;

♦ Regularly update budget forecasts and money requests for project activities and staffing, and monitor budget vs actual on a regular basis and take timely corrective action to prevent over/under spending.

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Team Management:

♦ Manage a team of about 8 – 12 national project staff – direct line management of 1 -2 staff

♦ Build technical capacity of WASH team

♦ Feed in to Team planning, development and restructuring as and when required.

♦ Participate in recruitment of additional staff as needed and budgeted in line with PIN recruitment procedures;

♦ Assess training and development needs within the programme team, feed into project capacity building plan managed by the Head of Project/HR.

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Program Development:

♦ Participate in data/information collection, and contribute to WASH and multi-sectoral proposals with WASH components development by providing field specific context analysis, technical sector specific analysis, beneficiary information, description of the proposed activities etc;

♦ Work with HoP to analyse programmatic strengths and weaknesses to contribute to development and updating of PIN’s WASH Strategy;

♦ Participate in identifying opportunities to increase quality and impact of PIN’s WASH programming, analyse and reflect upon feedback and lessons learnt in program implementation;

♦ Maintain up to date knowledge of WASH related issues in Northeast Syria, and share this information with Head of Project(s), senior management, relevant coordination groups and other actors;

♦ Work to increase the profile of PIN as a WASH actor in Northeast Syria;

♦ Reflecting upon field experience, support Head of Project and feed into the development of relevant tools, SOPs and technical standards for the programme relevant activities.

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Reporting and Documentation:

♦ Prepare high quality and timely drafts for narrative reporting for monthly, quarterly, semi-annual reports and final reports as and when required from the field activities for donors;

♦ Oversee and ensure timely uploading of relevant programme documentation for approval by the Head of Shelter and WASH Projects (approving in the absence of the Head of Project), senior Management team and finance teams, and comprehensive archiving of programme documents, as outlined in PIN’s archiving guidelines and in line with donor compliance requirements.

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Representation:

♦ Support the Head of Project in coordination with WASH WG and other WASH actors (representation divided between PM and HoP depending on internal capacities);

♦ Support the HoP in coordination with the WASH partners within the LEARN consortium

♦ Ensure coordination on local level, with contractors and with local authorities including, but not limited to Local Councils and the HAO in relation to ongoing projects is in place and working (direct liaison or delegating as relevant);

♦ Stand in for the Head of Project when they are on leave or otherwise unavailable.

♦ Representation of CvT at forums across sectors when needed