Categories

Responsibilities

Procurement & Logistics:

♦ Manage and process local procurements in accordance with organization Procurement policy.

♦ Advertise and distribute RFQ’s for submission to Dohuk as required.

♦ Convene and facilitate the Purchase committee meetings as necessary.

♦ Train and induct Purchase Committee members as needed.

♦ Conduct local market survey for key programme supplies.

♦ Create and maintain and fair, transparent and accurate Approved Supplier list for the local market

♦ Support the Logistics Manager  with Tender procedures as necessary

♦ Work with suppliers to understand terms and conditions and the code of conduct

♦ Update and share the SR tracker.

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Asset Management:

♦ Is responsible to ensure all assets and equipment are tagged and recorded on the Asset Register as soon as they are procured/received and before they are given to staff

♦ Update High Value Item Issue Sheets as required.

♦ Complete Asset verification and asset management as per Organization Asset management guidelines.

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Warehousing:

♦ Ensure that the Warehouse facilities are properly managed and stock records accurately and properly maintained.

♦ Ensure that the Warehouse is kept clean and tidy with correct stock management procedures being followed

♦ Regularly carry out spot checks on stock.

♦ Complete/review the weekly / monthly stock reconciliation/movement report.

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Transport

♦ Ensure that the contracts for all Hire Vehicles and Drivers are maintained accurately and timely.

♦ Ensure that the transport responsible staff regularly spot check the vehicles for road wordiness and compliance to CWW policy Log sheets, daily vehicle checks, speed limits, seat belts etc).

♦ Support the transport responsible staff to efficiently manage the usage and allocation of the fleet.

♦ Ensure timely completion and submission of the monthly transport analysis report.

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Security:

♦ Support the AC & OM in security monitoring and reporting.

♦ Ensure all Logistics staff and especially drivers and passengers are security aware and adhere to guidelines in practice and reporting.

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Staff Management:

♦ Line manage and capacity build the Logistics Assistant/Warehouse, Facilities & Transport Assistant, supporting them to achieve their role and tasks when needed.

♦ Set objectives and conduct an annual Performance Development review with each member of the Logistics team.

♦ Support and promote the standards outlined in the Programme Participant Protection Policy and Organization Code of Conduct to their team, partner organisations and beneficiaries, and be committed to providing a safe working environment.

♦ Promote and lead the Logs team to achieve high standards of transparency and accountability in order to reduce potential for abuse or Fraud.

♦ Promote high standards of performance and service delivery by the Logs team to ensure the success of the overall programme in Syria.

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Reporting:

♦ Input into the monthly report as requested by the Logistics Manager.

♦ Review of the warehouse report prior to submission to the Logistics Manager and Systems Director.

♦ Update the asset register when required and ensure all items are tagged.

♦ Manage and update the SR Tracker.

♦ Review the fleet reports and spot check vehicle log sheets.