Categories

Responsibilities

1. A) Warehousing

– (30%) As an authorised user of the Total Inventory Management System (TIM) System, process transactions on the Goods Receipt and Stock Releases based on confirmed details. Implement Warehouse standards and procedures to meet the organisation operational quality standards Participate in the process of annual stock check against the register to ensure that all assets are accounted for, in the stated locations and in full working condition. Promote the use of Distribution Plans from program teams to ensure accurate distribution of supplies within active project life to avoid residual stocks (stocks on expired SOFs)

1. B) Asset Management – 30% Ensure Asset Management Standard Operating Procedures are implemented – all Asset transactions are entered in asset register Oversee the constant update and monthly review of asset register to ensure they are maintained, all assets details are logged, issued with unique asset numbers and cards and are tracked Champion the Asset Verification Exercise periodically to ensure an accurate listing of Assets Consolidate key program closeout documentation including programs, equipment and assets. Maintain an up-to-date asset inventory, including proper asset labelling; investigate and document any loss or damage.

1. C) Procurement Role- 30% Review requirements, check the correctness/accuracy of the Purchase Request Specifications and accelerate the correct sourcing procedure Assist in the ensuring that all organisation Suppliers conform with the organisation Essential Standards Coordinate meeting venues for the Procurement Committees to be scheduled Ensure suppliers are vetted according to organisation policies and an updated supplier database exists with comments on performance and contract tracking. Process all Benefits Approval Forms for approval based on supporting documents

1. D) FLEET MANAGEMENT

Ensure policy and guidelines for Fleet management are always followed Ensure safety standards in all vehicles and drivers Ensure vehicles are correctly equipped Monitor vehicle rental contracts and ensure conditions and contractual obligations are met on both sides organisation and drivers. Ensure the legality of the fleet, checking up to date original documentation is present, verifying document validity / expiration for all vehicles Analyse movements, including patterns of dispersal and collection, to ensure efficient use of vehicles

1. E) Information Management & Reports- (10%) Share Weekly and Monthly updates on Asset Registers from the field office Share Weekly and Monthly updates on Warehousing current stock reports. Investigate any Discrepancies; provide an Asset loss/theft report to the management Review Project Transaction listing to ensure all assets and equipment’s are captured and reported based on where they have been finally charged and update Asset Reports Participate in logistics Working Group Meetings and other relevant Inter Agency Collaboration engagements to stay constantly updated on logistics information sharing.