Categories

Responsibilities

Overall Purpose of the Job
Under the supervision of the Logistics Officer, the Logistics Assistant provides logistical support to
the Hassakeh Base, through the effective implementation of procurement and assets management
activities.

Reporting structure
The Logistics Assistant is line managed by the Logistics officeer and technically supported by the
Logistics Coordinator.

Detailed Responsibilities
Procurement
♦ Support Logistics Office to assist in defining specifications of purchased items by liaising with
requesters and suppliers.
♦ Support Logistics Office to assist in preparing and filing all documentation to comply with the
organization procurement policy
♦ Liaise with suppliers and service providers to ensure timely and accurate completion of orders.
♦ Assist in preparing request for payment for all procurement files, utilities expenses with
completed supporting documents and ensure all payments are processed on time.
♦ Work on updating the procurement trackers on a daily basis in cooridnation with Logistics Officer.
♦ Assist in the execution of purchases in the given area or the market
♦ Support on the maintenance of the price list and the supplier list to collect information about the
market as per instructions from the line manager
♦ Participate in drawing up of the technical specification of required items, services or works.
Asset Management
♦ Participate in updating asset register and maintain documentation related to assets. Ensure all
purchases of assets are recorded and tagged before being delivered to users.
♦ Participate in preparing document for disposal of assets as necessary.
♦ Liaise with Logistics officer to undertake of asset & vehicle registration when required.
Stores/Fleet Management
♦ Support the storekeeper in updating the stock register and stock reports upon request.
♦ Follow up with storekeeper on all Internal Requisition Forms.
♦ Follow up with storekeeper that fuels for vehicles and generators are sufficient and supplies
available in stock.
♦ Check that vehicle log books are in place and are used correctly on daily basis.
♦ Perform other duties as assigned by the Line Manager.

Safeguarding
♦ Work in compliance with/ uphold the organization's Safeguarding framework - Policy on Personal
Conduct, Protection of Children and Vulnerable Adults Policy, Dignity at Work Policy, Reporting
Malpractice (Whistleblowing) Policy, Equal Opportunities Policy and Policy on Modern Slavery
♦ Encourage an open and transparent way of working that facilitates a strong safeguarding culture
within and between teams
♦ Ensure that all staff understand the provisions clearly and challenge any unacceptable behaviour

♦ Ensure that any concerns, reports or complaints are taken seriously and investigated promptly
and thoroughly

General Responsibilities:
♦ Work within the framework of the organization’s core values
♦ Represent the Organization with integrity and professionalism
♦ Participate in meetings where relevant as directed by Management, and apply learning from appropriate training and development programmes