Categories

Responsibilities

The Role & Responsibility :
o Support the successful implementation of the project “Multisector Humanitarian assistance for conflict-affected local populations and internally displaced persons in Northeast Syria through access to safe water, food assistance and NFI” with arche noVa (AN).
Office management
o Supervise the daily work of all staff in the office, give technical and management support
o Overall supervision of the daily attendance of all staff and organization of leave days with the support of HR.
o Plan, supervise and approve running costs and other expenses in the office (fuel, water, gas, kitchen and office supplies, consumables)
o Hold regular meetings with all staff to receive and give updates
o Coordinate with Security to ensure safety of all staff in the office and during field visits. Overall supervision and follow up the security situation and the field and coordinate with security officer to take measures.
o Ensure that staff is following all SOPs and procedures given by AN
o Liaise and coordinate with local authorities and humanitarian actors for all project and AN related matters about project implementation
o In close collaboration with the finance and logistic teams to ensure expenses are within the budget limit for the implemented activities.
o In close collaboration with security and HR to ensure the implementation of the SOPs.
o Support the logistic activities of staff, particularly in relation to the purchasing of supplies and equipment for the assigned project activities.

Program coordination
o Provide direction and guidance to project staff in all operational aspects of planning, implementation, monitoring, evaluation and reporting of the activities, ensuring that organizational and donor policies and procedures are adhered to at all times.
o Organize weekly and monthly workplan of activities with program staff
o In close collaboration with the finance and logistic teams to ensure expenses are within the budget limit for the implemented activities.
o Build the capacity of staff and train them on programmatic aspects
o Monitor and ensure regular reviews and assessments of project performance against objectives and targets
o Monitor and ensure regular reviews of the budget
o Coordinate with MEAL department to ensure monitoring of all activities and implementation of feedback to the project implementation
o Update the Project Manager regularly about the process of the project implementation
o Ensure data collection and reporting of activities together with project and MEAL team
o Support the Project Manager in the development of new proposals
o Plan and conduct need assessments
o Direct deal for external communication with All security departments, Education Committee Head, and Raqqa Council and keep updated to HoM/HOPs .
o Meet with NES authorities for approvals, sharing updates and issues.
Other tasks and responsibilities
o Any other tasks as requested by line manager