Categories

Responsibilities

GENERAL POST DESCRIPTION
The Program Human Resources Assistant will support the Programs and M&E (Monitoring and Evaluation) departments primarily in the daily workers recruitment and follow-up and in other small administrative tasks when requested.

FUNCTIONAL AND HIERARCHICAL REPORTING LINES
The Program Support Assistant will be under the direct line management of the Field Coordinator. H/She working closely with the HR Officer to ensure to respect all processes and will have functional reporting line to the Program Managers.

PRINCIPAL RESPONSIBILITIES AND TASKS:
I. Daily workers recruitment
• Liaise with Program Managers for daily worker recruitment requests;

Ensure internal forms and Terms of References are available and up to date;
• Advertise position and collect CV;
• Prepare longlist and communicate with the PMs;
• Participate to interview and complete all relevant internal documents;
• Liaise with relevant person to validate the recruitment (as per internal procedure);
• Prepare contracts and liaise with daily workers.

Daily worker administrative supervision
• Introduce daily workers to SCS’s Code of Conduct and Key policies;
• Prepare and follow up on the weekly / monthly attendance sheet;
• Prepare monthly payroll file for daily workers;
• Get all relevant documentation ready for filing and approval;
• Liaise with Finance department to follow-up on monthly payment for daily workers;
• Collect all relevant documents and signatures as per internal procedures.

Archive
• Create an identification card for each worker.

Upload authorization agreements to Drive for internal approval. Once approved, confirm the necessary signatures.
• Collect signed agreements with written temporary numbers.
• Properly collecting and archiving new agreements, agreement modifications and termination agreements after scanning and uploading to Drive (an internal SCS archiving system);
• Archive agreement in Drive and keep the number in the original agreement.
• Processing entire tasks related to agreement evidence (“Contract Manager - RDD - SYR000”) simultaneously with posting vacancies.
• Ensure that scans correspond to hard copies in folders.
• Upload the required documents (CV, IDs,) from Drive and verify that they are complete and correct.
• Translates essential documents and provides communication to/from English.

Other
• Other tasks assigned by employee’s Line Manager corresponding to actual needs;
• Substitute relevant colleagues (fully or partially) during their absence when assigned by employee’s Line Manager;
• Understand and adhere to the Country Programme’s National Staff Handbook, SCS Code of Conduct, SCS Key Policies and relevant guidelines.
• Non-disclosure of SCS confidential information and nondisclosure of staff/beneficiaries/other person personal data obtained in the process of work.