Categories

Responsibilities

Procurement:
❖ Daily coordination of RI procurement activities.
❖ Ensure that the procurement unit supports the programs efficiently and compliantly.
❖ Assists staff as needed on timely completion of purchase requests and other documentation.
❖ Assist in the maintenance of thorough procurement files as outlined in the RI procurement policy.
❖ Regularly produces purchase status and completed purchases reports using the Ongoing PR.
❖ Assist Program and operational personnel in regular procurement planning meetings.
❖ Monthly follow-up and update on procurement plan.
❖ Interact with contractors, in coordination with the Program & Supply Chain Management.
❖ Ensures that the procurement filing system is in place and in accordance with the Procurement filing
procedures as outlined in the Procurement Manual.
❖ Coordinate with the Warehouse team on the delivery of items including completion of Goods Received Notes,
storage of items, and transfer of items to field sites.
❖ Coordinate with the Finance Department to ensure that payments to vendors are made on time and without
any unnecessary strain on the financial systems of RI.
❖ Maintain a file on market prices for commonly bought items.
❖ Establish preferred supplier agreements for commonly used items.
❖ Increasing and updating our Supplier Database and targeted Markets in Hassekah, Qamishli, and Derek.
❖ Collect quotations and bids from the market for PRs as assigned by the Senior Logistics Operations Officer – as
per RI standards and formats.
❖ Making sure that all procurement documents (Quotes, GRN, PO, CSI...etc) are prepared well under Senior
Logistics Operations Officer Supervision.
❖ Has a full understanding of RI procurement policies and formats.
❖ Enforce proper use of procurement ceilings and approval procedures.
❖ Ensure that RIs’ procurement activities are legal and moral.
❖ Doing market assessment.
❖ Conducting Training and Capacity Building for all relevant staff and our Partners.
❖ Make sure that all provided services and items are Efficient and in good condition besides field Visits.
❖ Oversee gathering quotations and bids from the market for PRs as per RI standards and formats.

❖ Interact with contractors, in coordination with the Program & Log team.
❖ Make sure that all Purchases will be conducted according to Donor regulations, Code of Contact, and RI SoPs.
❖ Share all asset documents with Asset Management.
❖ Review the RI partner’s procurement documents and do monthly training for the RI partner’s staff.
❖ Other duties relevant to operational activities assigned by the Senior Procurement Officer, SC Coordinator, or
SC Manager.

Safeguarding
• • Uphold and promote our commitment to ensuring the safeguarding and safety of the vulnerable communities we
serve.
• • Consistent with our safeguarding and protection policies, ensure all people who come into contact with us are as
safe as possible.
" We Has a zero-tolerance policy towards any behaviour that violates its code of conduct, including sexual harassment,
exploitation, abuse, as well as lack of integrity, corruption, and fraud. we also adhere to strict safeguarding principles. All
selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to
these standards and principles"