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المسمى الوظيفي: Procurement Assistant

رقم الشاغر: 866


الموعد الاخير

Jan. 29, 2023

الموقع

Al-Hasakeh, NES Syria

Requirements

Skills Required
To perform this job successfully, an individual must be willing to abide by Organization’s code of conduct and understand the principals of Organization’s statement of faith, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Attention to detail, anticipation and follow up are core values of the job function and supply chain management.
2. Possesses strong organizational and problem-s olving skills.
3. Must be a self-starter and internally driven to success and hard work.
4. Possesses strong cross-cultural communication skills, both written and verbal.
5. Must be a humble team player
6. Ability to be flexible and adaptable.
7. Willingness to travel in and out of the field.
8. Knowledge of computer systems and its applications such as Word, Excel and Outlook.
9. Experience in the operations and procurement field preferably with an NGO
10. Must have analytical and report writing skills
11. High level of integrity and stewardship
12. Committed to the ORGANIZATION  values and ethics


Education / Experience Needed
• Bachelor's degree.   
• Tertiary education and experience in the operations environment, preferably with an NGO in the past.
• 2 years' experience of operations work is preferred


LANGUAGE  
English is a must (fluent spoken and written).
Advanced Arabic or Kurdish languages 


 REASONING ABILITY 
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.


PHYSICAL DEMANDS
(Managers should adjust this part according to the job responsibilities)
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
While performing the duties of this job, the employee is regularly required to sit.  The employee frequently is required to stand; walk and run; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.  The employee must occasionally lift and/or move up to 100 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.


WORK ENVIRONMENT 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

1. The noise level in the work environment is usually moderate but can be exposed to loud noises around the maintenance and construction workshops.
2. May travel in country with exposure to communicable diseases, hot and humid weather conditions. 
3. Work in a security context that is fluid

This non-contractual document can be varied from time to time as circumstances dictate. This job description is intended to summarize the main duties and responsibilities of the post; this is not intended to be a full and exhaustive list of tasks. All ORGANIZATION  staff is expected to demonstrate flexibility and willingness to perform appropriate tasks when the need arises. 


 

Responsibilities

Job Summary 
Will work in direct support of the Organization Hasakah Programs. The Procurement assistant shall abide by the Organization  code of conduct. Will be responsible for supporting his/her line manager and the operations team in the support of all Program and Base procurements, Base Operations and all related paperwork and documentation. 
The procurement assistant will work with the team to perform all operations-related duties in Al-Hasakah and surrounding areas. His/her duties are to work as a team member, and also to support the operations team in the area. he/she will also perform all tasks and responsibilities assigned for the benefit of Organization  with a generous and serving spirit.


Job Duties: 

Procurement
• Performs field procurement, which includes direct procurement or getting quotations as needed. Buying the requested items, delivering items to the budget manager and maintaining good records and record keeping.
• Performs procurement paperwork. This includes but is not limited to obtaining RFQs, pick-up, and drop-off of items, pick-up and drop-off payment/invoices, vetting suppliers, circulating official documentation for review and approval, meeting with vendors, creating procurement documentation and packages, help helping Enders as needed.
• Maintaining the procurement tracker and the file records and archiving. 
• Maintaining the supplier's database for Hasakthe ah area. This includes keeping all suppliers up to date, adding new suppliers, vetting new suppliers and reporting good and bad experiences to the procurement management.
• Participates in market assessments, supplier’s site visits and suppliers' meetings for tender procurement.
• Supports other procurement teams with procurements from Hasakah area as needed.
• Supports the projects with the procurement planning in his/her duty station.
Maintaining the procurement policy that is set by Organization.
• Maintaining the procurement guidelines and abiding with the instructions coming from the operations team management. 
• Supports with site visits and market assessments in NES.
• Performs simple and complex payment packages.
• Direct interaction with finance.
• Will assist in the planning and execution of reception, storage, transport and distribution of equipment and other goods.
• Be available full-time during times of emergency response activation.
• Coordinates and works humbly with team members.
• Accurately and efficiently, carry out any further duties as designated or assigned by the Line Manager.


 Other Tasks

He/She will be preforming other operations which includes but is not limited to logistical support, warehousing support, asset management support and fleet duties, house and office maintenance, overseeing the quality of maintenance work, payment functions, and other day-to-day operational tasks as requested by his/her line manager.

Complete other activities as directed by the Line Manager and performing all other tasks and responsibilities assigned for the benefit of Organization with a generous and serving spirit.