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Requirements

The incumbent will perform the following duties:

1. Monitor on-going shipments, pipeline information, insurance claims and other data, identify and brief supervisor of any unforeseen problems pertaining to discharge, clearing operations, deliveries, etc and recommend solutions / corrective actions.
2. Initiate clearance process which includes but not limited to timely submission of requests with relevant Ministry upon receipt of complete documents of shipments procured internationally.
3. Evaluate quality, quantity and safety of the international shipments and arrange for their distribution and delivery.
4. Manage the local procurement process and follow up with relevant project officer (s) as well as with suppliers/service providers to make sure ensure compliance with WHO guidelines and to achieve best value for money.
5. Generate different POs i.e. Imprest and GES to accomplish assigned tasks.
6. Oversee the organization’s warehouses and ensure proper storage of received goods as well as accurate data entry in LSS to generate weekly and monthly reports.
7. Arrange for and ensure the timely delivery to local partners including INGOs, NGOs, and government departments
8. Establish and maintain regular contacts with clearing and forwarding agents, customs, UN Agencies, NGOs and Government authorities. Follow up and ensure that goods are promptly cleared and delivered to the right recipients and that appropriate receipts are received;
9. Collaborate with counter parts in different parts of country to make sure unified and updated stock and inventory reports are correct at all levels.
10. Provide regular and ad hoc reports on the progress and movement of shipments of goods.