Categories

Responsibilities

Periodic assessment of the office and its needs for materials and services.
• Ensure the quality of services and materials provided to the office.
• Follow-up with the staff responsible for clinics, centers and hospitals in the areas in which we operate in order to highlight all the challenges and the required support.
• Local market assessment.
• Preparing purchase Requests through a sound mechanism, as well as successful coordination and planning to cover all the needs of the office and its services.
• Periodic monitoring of the office property and coordination with the asset Assistant accordingly.
• Follow up the assets and ensure the proper use of them.
• Notify the asset employee when there is any defect, malfunction, or loss of office materials, as well as the direct supervisor and the security team.
• Follow-up and control of generators and electrical equipment
• Monitoring diesel consumption and requests.
• Supervising the operating cars in the Dahala region and our operations areas in coordination with logistics officer and security team.
• Inspect cars daily and ensure their mechanical safety.
• Checking drivers and cars documents.
• Updating movement plan.
• Follow up with the guards and the security team to monitor generators, diesel fuel and office property.
• Follow-up contracts for cars, the Internet, the office, and all services.
• Support the procurement team when needed and secure some documents when necessary.
• Submitting proposals and organized plans to the direct supervisor and management in ways to improve the work and its environment.
• Update trackers for diesel, cars, consumables, inventory, and contracts.
• Follow-up with the rest of the departments to prepare regular periodic plans and requests and share them with the purchasing department on a monthly, quarterly, or semi-annual basis.
• Field visits to work areas as well as the rest of Deir Ezzor regions when needed to support the team and the organization.
• Requesting cash advances in coordination with the direct supervisor and the finance team when needed and in cases of emergency and immediate response.
• Ensuring the provision of a sufficient balance of service materials such as fuel, stationery, office materials, internet, and furniture.
• Supervision of cleaners.
• Updating and archiving all documents related to the receipt and consumption of all materials.
• Updating all trackers.
• Documenting releases and GRNs.
• Regular reports to the direct supervisor.

• Any other tasks assigned by Log& Admin Offer, SC coordinator or SC manager.

Safeguarding

• • Uphold and promote our commitment to ensuring the safeguarding and safety of the vulnerable communities we serve. • • Consistent with our safeguarding and protection policies, ensure all people who come into contact with us are as safe as possible. " We Has a zero-tolerance policy towards any behaviour that violates its code of conduct, including sexual harassment, exploitation, abuse, as well as lack of integrity, corruption, and fraud. we also adhere to strict safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles"