Categories

Responsibilities

Warehouse and Stock Management:
♦ Complete full count and quality check of all goods received to the warehouse.
♦ Complete accurate Goods Received Note (GRN) for all items received in the warehouse and report on any discrepancies or losses or quality issues immediately. Prepare waybills, packing lists for each shipment.
♦ Ensure all stocks are appropriately stacked and labelled.
♦ Make a physical inventory of the stock (and pharmaceutical) with Sr. pharmaceutical warehouse officer/Operations Manager every 3 months and when need.
♦ Conducting regular Spot checks.
♦ All forms completed accurately and timely – GRN, Stock/Bin Card, WH Ledger, Discard, Loss, Theft, Waybill, SRF, etc.
♦ Re-packing and labelling all shipments for onward delivery.
♦ Supervise loading and unloading at the warehouse; check any arrival of goods, quantity, and quality. Oversee temporary employment.
♦ Overall maintenance of the warehouse; report any issues immediately.
♦ Request and track WH stocks needed for re-packing and storing – tape, labels, boxes, wrap, spray paint, etc.
♦ Support other NES warehouses when needed under the supervision of the senior warehouse officer.
♦ Field Visits when need to the locations in Der Al Zour which we are supporting for general support and suggestions and check.
♦ Proper coordination with all Deps and SC sectors for receiving and releasing.
♦ Working under RI policies and Donor regulations.
♦ Conducting FIFO and FEFO requirements.
♦ Make sure that the stocks will be released on time by proper coordination and reminders.
♦ Reporting any loss, damage.etc.
♦ Updating the register.
♦ Reporting.
Warehouse Security:
♦ Ensure adequate security personnel complete timesheets and perform services as required. Report any issues with security guards immediately.
♦ Complete Incident Report for any concerning events and notify Office immediately. Document any breakage or theft with photograph support.
♦ Ensure fire extinguishers and first aid supplies are in place and kept appropriately stocked.
Communications and Reporting:
♦ Maintain a warehouse ledger inventory for all program stocks; keep updated daily for all received and dispatched goods.
♦ Provide weekly reports on the movements of stocks in/out of the warehouse.
♦ Track and report on all transport shipments in/out of the warehouse.
♦ Ensure WBs and GRNs are documented and returned for all items received and dispatched.
♦ Maintain filing on site for all warehouse documentation.
♦ Ensure Gift in Kind items is specially marked and tracked according to same standards as program stocks.

♦ Communicate regular updates on shipment tracking for receipt and facilitate shipment from warehouse to partner or intend beneficiary.
♦ Coordinate closely with RI Operations team on the tracking and arrival of all shipments from Procurement.
♦ Any other tasks required by Senior pharma warehouse officer, SC Coordinator and SC Manager.

Safeguarding 

♦ Uphold and promote our commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.

♦ Consistent with our safeguarding and protection policies, ensure all people who come into contact with us are as safe as possible.

" We Has a zero-tolerance policy towards any behaviour that violates its code of conduct, including sexual harassment, exploitation, abuse, as well as lack of integrity, corruption, and fraud. we also adheres to strict safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles"

"ان لدى المنظمة سياسة عدم التسامح مطلقا تجاه أي سلوك يخرق مدونة قواعد السلوك الخاصة بها، بما في ذلك التحرش الجنسي، والاستغلال  والإساءة ، والفساد, 
والاحتيال و الافتقار إلى النزاهة. كما تلتزم المنظمة بمبادئ الحماية الصارمة. ويلتزم جميع المرشحين المختارين لهذه المبادئ، وسيتم التحقق من المرجعية والخلفية بشكل
صارم ، ومن المتوقع أن يلنزك المرشح بهذه المعايير والمبادئ.