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المسمى الوظيفي: Finance Partnership coordinator
رقم الشاغر: 924
الموعد الاخير
June 24, 2023
الموقع
الحسكة
Requirements
This position will require a demonstrated ability to achieve results in a demanding and fast-paced environment.
Compulsory:
Bachelor’s degree in finance, accounting, economics, and business administration. Candidates with master’s degree or professional degrees (CA, CIMA, ACCA, and CPA) will be given preference.
• At least 4-7 years of experience in a similar role as finance, partnership coordinator with INGOs, DFID, OFDA and USAID funded projects. However, candidates with experience of working with OFDA/USAID-funded projects with proven management skills will be given preference.
• Strong knowledge USG donor rules and regulations, OFDA/USAID cost principles and eligibility, and disallowed costs standards. Also, a good understanding of OFDA reporting requirements and experience in managing partnership grants portfolios.
• Excellent MS Excel skills required that should fulfill the requirements of producing financial analysis, master budget, and master cost allocation sheets.
• Excellent financial planning, management, and coordination skills, with the ability to organize a demanding workload comprised of diverse and challenging tasks and responsibilities.
• Proven track record of active contribution to a senior management team and providing strategic support across multiple sectors and/or regions linked with finance related responsibilities.
• Extensive experience with INGOs with increasing responsibilities including a proven experience of establishing and running the grants/partnership projects will be considered an asset.
• Experience working in Syria related missions and good understanding of Syria situation will be considered an asset.
• Very strong capacity for attention to detail, problem solving, and analysis of trends.
• Computer literate (i.e., WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
• Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
• Strong communication (written and spoken), and interpersonal skills in English, with experience in working with multicultural teams.
Responsibilities
Ensure partners’ monthly payments should be booked in NetSuite accounting software and proper backup documentation is uploaded to the system and financial books are closed by the 7th of each month.
• Accrue partner's payments in NetSuite and upon submission of deliverable reports monthly liquidation of advance payments.
• Ensure proper review of financial documentation took place before releasing monthly advances to partners.
• Maintain financial reporting and payment disbursement tracker for partners.
• Implement procedures and templates to be used for formulating monthly finance reports for partners and ensures compliance with RI financial management SoPs and donor regulations.
• Coordinate with partner organizations to collect monthly financial reports along with supporting documentation as required in the signed sub-award.
• Effective financial management of partners, coordinate and arrange monthly deliverable payments between cash delivery agent, and partners.
• Work closely with the partnership program coordinator to ensure proper spending of project, as well as partners’ financial progress, is on track based on deliverables submitted to programs.
• Review partners’ monthly projections and spending and identify needs for budget realignment if applicable.
• Plays a key role in sub-award revision to ensure budget realignment rules of donor and RI being respected and followed.
• In coordination with Health Programme Manager collects monthly spending info from the field and compile BVA for the WoS Manager review.
• Coordinate and support project internal, external, and donor audits as well as sub-awardee audits.
• Conduct educational and training workshops for partners, and the project technical team to ensure they understand agreement compliance, RI finance templates, financial reporting needs, and proper interpretation of budget vs actual information.
• Ensure day-to-day mentorship to partner organization’s finance focal points and identify gaps and needs of capacity building and system improvements with respect to the financial management of donor funds.
• Work closely with Syria based Finance manager when needed to gather projections and spending on projects linked with hub level expenses.
• Draft relevant financial management SoPs for partners and RI to ensure a smooth and compliant atmosphere within project.
• Facilitate sub-awards close-out, helping the partnership program coordinator to ensure all tasks are completed as per the close-out checklist and that all required close-out documentation are kept on file for audits.
• Work with program team and budget holders to monitor spending and develop budget realignments when needed for the partner.
• Financial analysis skills to perform award monitoring processes, highlight financial issues to Oversee and perform further analysis and monthly compliance visits to identify issues in partner accountancy and monthly reports.
• Monitoring & technical support visits to Partner offices activity areas and training of Partners finance team in financial monitoring of partners.
• Ensure the project is ever ready for any types of audits and donor compliance visits.
• Ensure meeting finance-related deadlines, closure of monthly finance books, updating advances tracker, and reconciling bank and cash books.
• Prepare monthly staff payroll if applicable.
Assist the NES Finance Manager in preparation of the BvA templates and review the transaction list
• Support the Finance Manager in preparation of the proposals and master budget and CAM calculation
• Support the finance coordinator in the end month closing reports and posting the transactions and the JVs to the NetSuite System
• Process partners’ monthly advances.
• Any other task requested by supervisor
Safeguarding • • Uphold and promote our commitment to ensuring the safeguarding and safety of the vulnerable communities we serve. • • Consistent with our safeguarding and protection policies, ensure all people who come into contact with us are as safe as possible. " We Has a zero-tolerance policy towards any behaviour that violates its code of conduct, including sexual harassment, exploitation, abuse, as well as lack of integrity, corruption, and fraud. we also adhere to strict safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles"