Categories

Responsibilities

Recruitment and Selection
• Support and coordinate recruitment of national staff in the base (Raqqa).
• Ensure the recruitment planning is updated on a weekly basis.
• Ensure that ATR is completed, signed and approved prior to initiating recruitment and Job description is prepared by the Line Manager.
• Support the Base Support Coordinator in preparing letter to request of advertisement for vacancies in NESMAO.
• Responsible to manage online recruitment for support staff.
• Provide administrative support to the recruitment process that includes contacting candidates, coordinating written tests and interview sessions and ensuring translator is available as per request.
• Follow up with necessary actions for successful/non successful candidates.
• Ensure that the reference check is completed.
• Responsible for ensuring recruitment reports are compiled and filed appropriately.
• Responsible for development and maintenance of a proper filing system for recruitment documentation.
• Provide induction on recruitment SOP/procedures to newly recruited managers. Facilitate induction for new staff on a monthly basis.
Contract Management
• Support in preparing offer letter/ contracts for newly recruited staff.
• Create tracking of all staff’s contract and remind managers for staff’s ending of probationary period for termination/confirmation.
• Ensure that Managers are informed and updated on the expiry dates of national staff’s contracts.
• Ensure national staff completed necessary documents during the first day of the recruitment.

Attendance, Holidays, Compensation and Benefits
• Ensure the staff attendance system in place
• Prepare timesheets for all national staff for payroll purpose.
• Manage national staff annual leave, sick leave and other leave of absences. Update staff leave on a monthly basis and send to HR Manager.
Induction
• Responsible for developing, implementing and monitoring the new hire induction schedule while conducting the HR specific induction for all new national staff within one (1) week of employment.
• Ensure completeness of all policy forms within one (1) week of employment.
Performance Management
• Coordinate with the HRM and all line managers to ensure performance appraisals take place after the three-month probationary period and on an annual basis. Communication should be sent out one month prior to ensure timely appraisals are submitted.
• Ensure all performance appraisals are submitted to HRM on an annual basis as per schedule.
Employee Relations and Welfare
• Report any issues affecting staff morale and performance and well-being to the country Management Team.
• Act as the first point of contact for all Raqqa employee issues and escalate as appropriate.
• In consultation with the HRM, advise and take part in national staff disciplinary and grievance procedures to conclusion.
• Conduct training sessions on ORGANIZATION’S Codes of Conduct and policies on an annual basis.
• Ensure the conducive working environment for staff by ensuring the Hygiene and availability of utilities with support from Logistics department.
Record Management and HR Reporting
• Ensure all national (base) staff files are complete and HR documentation is filed according to the filing checklist.
• Ensure all original staff documents are submitted to the Hasakeh office (or where HR Manager decided to keep the original) for filing.
• Follow through to ensure all staff has submitted required personal documents and escalate if possible.
• Upload all personal record on SharePoint.
• Ensure the national staff database is up to date, properly maintained and communicated on a monthly basis.
Safeguarding
• Work in compliance with/ uphold Organization’s Safeguarding framework - Policy on Personal Conduct, Protection of Children and Vulnerable Adults Policy, Dignity at Work Policy, Reporting Malpractice (Whistleblowing) Policy, Equal Opportunities Policy and Policy on Modern Slavery
• Demonstrate an open and transparent way of working that facilitates a strong safeguarding culture.
General Responsibilities:
• Work within the framework of Organization’s core values.
• Represent ORGANIZATION’S with integrity and professionalism.
• Participate in meetings where relevant as directed by Management.
• Apply learning from appropriate training and development programmes.
• Perform other duties as requested and assigned by the Line Manager.