Categories

Responsibilities

Accountability and Complexity
 ESSENTIAL RESPONSIBILITIES AND DUTIES: Warehouse Stock Management:
Complete full count and quality check of all goods received to the warehouse.
Complete accurate Goods Received Note (GRN) for all items received in the warehouse and report on any discrepancies or
losses or quality issues immediately. Prepare waybills, packing lists for each shipment.
Ensure all stocks are approp
riately stacked and labelled.
Facilitating the physical checks.
Make spot checks.
All forms completed accurately and timely
– GRN, Stock/Bin Card, WH Ledger, Discard, Loss, Theft, Waybill, SRF, etc.
Re
-packing and labelling all shipments for onward delivery.
Supervise loading and unloading at the warehouse; check any ar
rival of goods, quantity, and quality.
Oversee temporary employment.
Overall maintenance of the warehouse; report any issues immediately.
Request and track WH stocks needed for re
-packing and storing – tape, labels, boxes, wrap, spray paint, etc.
Make sure that all documents are approved and archived properly as hard copied and soft copies.
Working closely with programs and
our partners for distribution plans are submitted in advance and efficient and on related reports like WH reports from the partners.
Supporting other
our warehouses when needed under the supervision of the Sr warehouse officer.
Any other tasks assigned by Sr WH Officer.
Warehouse Security:
Ensure adequate secu
rity personnel complete timesheets and perform services as required. Report any issues with security guards immediately.
Complete Incident Report for any concerning events and notify Office immediately. Document any breakage or theft with
photograph support.
Ensure fire extinguishers and first aid supplies are in place and kept approp
riately stocked in coordination with security staff.
Warehouse Staff:
Ensure that casual labor is approp
riately hired and paid through support and coordination from SCO management and Area manager; supervise persons for loading/unloading. Ensure documentation of hours worked and payment is done according to our standards.

Communications and Reporting:
Maintain a warehouse ledger inventory for all program stocks; keep updated daily for all received and dispatched goods.
Keep the staff updated and aware about expiry dates.
Provide weekly reports on the movements of stocks in/out of the warehouse.
Track and report on all transport shipments in/out of the warehouse.
Ensure WBs and GRNs are documented and returned for all items received and dispatched.
Maintain filing on site for all warehouse documentation.
Ensure Gift in Kind items is specially marked and tracked according to same standards as program stocks.
Communicate regular updates on shipment tracking for receipt and facilitate shipment from warehouse to partner or
intend beneficiary.
Coordinate closely with
our Operations team on the tracking and arrival of all shipments from Procurement.
Coordination with Asset employee.
Any other tasks required by Senior warehouse officer.

Safeguarding 

♦ Uphold and promote our commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.

♦ Consistent with our safeguarding and protection policies, ensure all people who come into contact with us are as safe as possible.

" We Has a zero-tolerance policy towards any behaviour that violates its code of conduct, including sexual harassment, exploitation, abuse, as well as lack of integrity, corruption, and fraud. we also adheres to strict safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles"

"ان لدى المنظمة سياسة عدم التسامح مطلقا تجاه أي سلوك يخرق مدونة قواعد السلوك الخاصة بها، بما في ذلك التحرش الجنسي، والاستغلال  والإساءة ، والفساد, 
والاحتيال و الافتقار إلى النزاهة. كما تلتزم المنظمة بمبادئ الحماية الصارمة. ويلتزم جميع المرشحين المختارين لهذه المبادئ، وسيتم التحقق من المرجعية والخلفية بشكل
صارم ، ومن المتوقع أن يلنزك المرشح بهذه المعايير والمبادئ