Categories

Responsibilities

 HR Records and Documentation:
♦ Maintain and update HR records, databases, and files, ensuring confidentiality and compliance with relevant policies and regulations.
♦ File, document, and scan all HR paperwork, ensuring all employee personal files are complete and up to date.
♦ Follow internal SOPs for maintaining hardcopy files and sending them to the main office.

Policy Compliance and Awareness:
♦ Conduct ongoing awareness sessions on our key organizational policies and procedures for field staff.
♦ Monitor staff compliance with policies and procedures, addressing and reporting any concerns or discrepancies.
Contract Processing and HR Support:
♦ Process new contracts, contract extensions, staff transfers, and other changes of status in a timely manner.
♦ Coordinate with the HR team to prepare for orientation and onboarding processes, ensuring compliance with HR policies and procedures.
♦ Ensure proper exit procedures for departing employees.
♦ Manage and update incentives-related trackers.

Recruitment Support:
♦ Assist the HR Officer-Recruitment focal point in all steps of recruitment, including long-listing, interviewing temporary workers and incentive staff, scheduling interviews/tests, conducting background checks, and verifying candidate credentials.
♦ Assist in the preparation and dissemination of HR documents, forms, letters, and other correspondence.
Administrative Support:
♦ Provide administrative support in staff timesheets, leave balance management, and performance management, guiding staff and following up as necessary.
♦ Coordinate and facilitate HR events, meetings, workshops, and trainings, managing logistics and arrangements.
♦ Respond to HR-related queries and requests from staff, providing information and guidance.

HR Systems Management:
♦ Maintain and update the smart sheet for new joiners and leavers, and update the on the HRIS, ensuring accurate and up-to-date employee data.
♦ Add new joiners to the LMS and ensure they complete mandatory trainings, following up as needed to ensure compliance.

Additional Duties:
♦ Perform any other duties required by the supervisor to support the HR department's operations.

Safeguarding 

♦ Uphold and promote our commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.

♦ Consistent with our safeguarding and protection policies, ensure all people who come into contact with us are as safe as possible.

" We Has a zero-tolerance policy towards any behaviour that violates its code of conduct, including sexual harassment, exploitation, abuse, as well as lack of integrity, corruption, and fraud. we also adheres to strict safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles"

"ان لدى المنظمة سياسة عدم التسامح مطلقا تجاه أي سلوك يخرق مدونة قواعد السلوك الخاصة بها، بما في ذلك التحرش الجنسي، والاستغلال  والإساءة ، والفساد, 
والاحتيال و الافتقار إلى النزاهة. كما تلتزم المنظمة بمبادئ الحماية الصارمة. ويلتزم جميع المرشحين المختارين لهذه المبادئ، وسيتم التحقق من المرجعية والخلفية بشكل
صارم ، ومن المتوقع أن يلنزك المرشح بهذه المعايير والمبادئ