Categories

Responsibilities

Accountability and Complexity
♦ The Finance Monitoring Assistant is accountable for ensuring the accuracy and completeness of financial transactions, including processing invoices, expense claims, and payments. Any errors or discrepancies in financial records could impact the organization's financial reporting and compliance.
♦ Maintaining the integrity and confidentiality of financial data is paramount. The Finance Assistant must handle sensitive financial information with care and ensure that data privacy and security protocols are always followed.
♦ Financial transactions require meticulous attention to detail to ensure accuracy and compliance. The Finance Monitoring Assistant must carefully review documents, perform reconciliations, and identify and rectify any errors or discrepancies in financial records
♦  The Finance Monitoring Assistant is responsible for documenting observations, findings, and any financial irregularities or discrepancies identified during the monitoring visits. Accurate and detailed documentation is essential for reporting purposes and addressing any issues identified.
Cash Management
♦ Responsible for managing the cash in the Kasra office.
♦ Receiving requested funds and delivering salary payments to national staff and indirect staff.
♦ Ensure making Kasra payments and staff salaries by using the card system device properly.
♦ Record all transactions and update the cashbook & cash count daily and assist the finance office in recording them into the NetSuite system.
Archiving:
♦ Develop and organize the filing system of the Kasra office.
♦ Scan finance documents daily and ensure all scanned documents are named appropriately and archived on the Box for easy access and keep a backup for all scans against any accidental loss upload on the Box.
♦ Responsible for validating and archiving all incentive employees' files and having a backup for the payments related to RI facilities.
Monitoring visits:
♦ Checking and monitoring financial, HR & logistical field reviews of RI-supported facilities in Deir-Ezzor area.
♦ Making a regular weekly visit to assigned facilities and reviewing their latest transaction.
♦ Prepare a tracker for facilities running costs, consumption reports, and monthly salaries.
♦ Check the facilities’ cashbooks every week, cross-check with original invoices, and make physical visits to suppliers for monitoring purposes when needed.

♦ During monitoring visits, the Finance Monitoring Assistant needs to analyze financial data and identify trends, patterns, or areas of concern.
Financial Review
♦ Check all the financial documents for Kasra office before making payments.
♦ Oversight of compliance procedures and accountability ensure proper compliance principles are followed regarding daily finance tasks related to Kasra office.
♦ Prepare payment vouchers and get the needed approvals before making the payments.
♦ Assist the finance officer in reviewing incentives payroll and employee files.
♦ Assist the finance officer in reviewing RI partner financial documents.
♦ Coordinate with the logistics department and area manager about Kasra and Dahala offices running costs.
Behavior and Conduct
♦ Ensures that behavior inside and outside of work promotes the values in RI’s code of conduct and safeguarding policies.
♦ Acts with integrity and holds themselves accountable for being respectful, inclusive, and professional.
♦ Reports any concerns.

Safeguarding 

♦ Uphold and promote our commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.

♦ Consistent with our safeguarding and protection policies, ensure all people who come into contact with us are as safe as possible.

" We Has a zero-tolerance policy towards any behaviour that violates its code of conduct, including sexual harassment, exploitation, abuse, as well as lack of integrity, corruption, and fraud. we also adheres to strict safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles"

"ان لدى المنظمة سياسة عدم التسامح مطلقا تجاه أي سلوك يخرق مدونة قواعد السلوك الخاصة بها، بما في ذلك التحرش الجنسي، والاستغلال  والإساءة ، والفساد, 
والاحتيال و الافتقار إلى النزاهة. كما تلتزم المنظمة بمبادئ الحماية الصارمة. ويلتزم جميع المرشحين المختارين لهذه المبادئ، وسيتم التحقق من المرجعية والخلفية بشكل
صارم ، ومن المتوقع أن يلنزك المرشح بهذه المعايير والمبادئ