Categories

Responsibilities

Position Summary

Logistic and Admin Officer oversees facilities, fleet and office management functions at the site, and ensures compliance with Field relevant policies and procedures, with substantive support from the procurement coordinator.

ESSENTIAL RESPONSIBILITIES AND DUTIES:

♦ Manage and renew office and guesthouse rental agreements.
♦ Establish and maintain appropriate filling systems of office correspondence. Receive and dispatch mail.
♦ Organize all Hub travel arrangements, including bookings, accommodation for all our staff and guests and other logistics responsibilities as required.
♦ Keep and maintain accurate general inventory management records including inventory tracking.
♦ Ensure that the office is run in a professional and responsible manner including hosting guests, cleaning, receptionist duties.
♦ Provide verbal and written translation support documentation, contracts, meeting, statement, records as requested.
♦ Follow up the needs and services required at HSK Premises through planning purchases and Cash requests and keep proper tracking.
♦ Conduct his/her self both professionally and personally in such manner as to bring credit to us and not to jeopardize it’s humanitarian mission.
♦ Provide proper reports, trackers and consumption with related analysis to the Procurement Coordinator.

Logistics Management

♦ Work with the supply chain and procurement coordinator to design a suitable staffed and equipped transport function to support the hub program.
♦ Manage and be accountable for the vehicle check and inspection on a monthly basis , generate a report for maintenance schedule
♦ Ensure that appropriate communications and tracking equipment is installed and functioning in vehicles to meet the operational and security requirements.
♦ Coordinate of timely routine maintenance and repairs of vehicles.
♦ Ensure that all vehicles carry the required-on board documentation and that all documents kept current.
♦ Be familiar with local regulations and laws.
♦ Develop a monthly movement plan and coordinate with all heads of departments for smooth inputs throughout the month.
♦ Coordinate with other log & Admin staff at other offices regarding to the final approved consolidated movement plan including accommodation.
♦ Coordinate with security team on all car movement to other filed offices outside the staff work location.
♦ Make sure that all generators and electricity sources are followed, maintained and monitored properly in HSK and camps.

Safeguarding

♦ Uphold and promote our commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.
♦ Consistent with our safeguarding and protection policies, ensure all people who come into contact with us are as safe as possible.

" We Has a zero-tolerance policy towards any behaviour that violates its code of conduct, including sexual harassment, exploitation, abuse, as well as lack of integrity, corruption, and fraud. we also adheres to strict safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles"

Note: The applicant is responsible for the validity of the information and experiences mentioned in his/her CV. If any forgery (work experience, references, certificates, etc.) is discovered, whether at the recruitment stage or even after employment, the candidate or employee's contract will be excluded / terminated directly.